Summary
Date Posted: Tuesday, September 24 2024, Base Salary: Not Disclosed

JOB DETAILS:
Position Overview
The Administrative Assistant is highly organized and detail-oriented and will assist with daily office needs and manage general administrative activities. The incumbent will coordinate the administration system and general workflows of Inventory management, and facility management and provide the other departments with the necessary administrative support which they might require.

Responsibilities
• Manage the front office including answering calls and handling correspondence.
• Maintain accurate and current fuel records and receipts for HQ vehicle(s)
• Organizational vehicle Maintenance including regular checks of logbooks, mileage, statutory payments, etc
• Assist in document processing and storage such as fire certificates, permits etc
• Oversee the management of the asset registry, involving comprehensive tracking and regular updating of asset information and tagging
• Manage maintenance and repair activities for organizational assets
• Collaborate in the generation of reports, presentations, and correspondence relevant to procurement operations.
• In conjunction with the senior procurement and administration officer, manage all support staff administration needs
• Keep an updated schedule for all monthly obligations/bills and raise requisitions for payments due
• Coordinating all staff travel needs i.e., booking accommodation and flights for local and international travel.
• Support office environment management
• Records update and maintenance
• Assist with planning and coordinating office meetings and trainings
• Any other office work for maintenance, upkeeping, and smooth administrative operations
• Any other duties assigned by the supervisor and/or department head.

Requirements
• Demonstrated proficiency in fulfilling administrative support roles, ideally within a finance and operations department.
• Verbal and written communication competencies.
• Ability to operate effectively within a collaborative team environment.
• Familiarity with standard office software e.g. Google Suite, Microsoft Office 365, ZOOM, etc.
• Familiarity with basic office equipment.
• Ability to learn, demonstrate initiative, and adapt in a fast-paced work environment.

Qualifications
• Diploma in Business Administration, Public Administration, or other related fields.
• At Least one (1) year experience in a fast-paced environment, preferably in an NGO.

Work Hours: 8

Experience in Months: 12

Level of Education: Postgraduate Degree

Job application procedure
• Complete the application on the following Link by 11:59 PM on 29th September 2024.
• Kindly note that only shortlisted candidates will be contacted.
• Copper Rose Zambia Provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. We also strive to achieve equal employment opportunities through continuing diversity enhancement initiatives. We welcome candidates of all backgrounds and with diverse experiences to apply. We are committed to evaluating applications fairly.

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