Administrative Assistant Job at FHI 360 - Career Opportunity in Zambia

Vacancy title:
Administrative Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Admin & Office ]

Jobs at:

FHI 360

Deadline of this Job:
15 October 2020  

Duty Station:
Within Zambia , Chipata , South - Central Africa

Summary
Date Posted: Thursday, October 08, 2020 , Base Salary: Not Disclosed


JOB DETAILS:
Position Title: Administrative Assistant – X1
Project: CDC/FHI360 Technical Assistance (TA) Project
Location: Chipata, Eastern Province
Reports to: Senior Finance and Administration Officer (SFAO)
About FHI 360
FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories. We are currently seeking qualified candidates for the position of: Administration Assistant
Basic function
Under the direction of the Senior Finance & Administrative Officer (SFAO), the Administrative Assistant will be responsible for providing administrative and secretarial support to the staff of the CDC PHO TA Project office in Chipata. .

Duties and responsibilities
• Provide secretarial support (word processing, production of reports and documents, filing, etc.) for project staff, as assigned.
• Prepare minutes for meetings and follow up with staff members for action items.
• Schedules meetings and meeting arrangements for the project as needed (e.g. scheduling conference rooms, logistics).
• Prepares documents, reports and briefing materials for consultants, staff and clients.
• Ensures documentation and reports are tracked regularly.
• Sets up and maintain files, prepares reports, presentations and graphics, for the project staff.
• Assist the supervisor and relevant staff in making appointments and logistical arrangements for meetings.
• Assist the supervisor and relevant staff in arranging travel logistics for FHI360 staff, consultants, and visiting staff, including hotel arrangements, airport and hotel pick-ups, etc.
• Perform other duties as assigned.


Job Skills: Not Specified


Qualifications and requirements
• Successful candidate will have a university degree in business administration or any relevant field.
• 2-3 years of experience in a related field is preferred.
• Demonstrated success in multicultural environments is required.
• Demonstrated ability as a team player, excellent communication skills, and strong computer aptitude in Microsoft office applications, such as Word, Excel and PowerPoint are required.
• Prior experience working within NGO environment is a plus.


Job Education Requirements: Not Specified


Job Experience Requirements: 2-3 years


Work Hours: 8

 

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Job application procedure
Disclaimer:
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.  Click here to apply


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Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job:  15 October 2020
Duty Station: Chipata
Posted: 08-10-2020
No of Jobs: 1
Start Publishing: 08-10-2020
Stop Publishing (Put date of 2030): 08-10-2065
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