Summary
Date Posted: Friday, September 08 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job description:
Overall Job Purpose
• The purpose of the role provide office services by implementing administrative systems, procedures, and policies and monitoring administrative projects.

Specific Job Responsibility
The specific tasks to be performed by the position holder will include;
• Answer and direct phone calls
• Manage timesheets for the department
• Update leave / payroll management
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Maintain inventory supplies
• Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Act as the point of contact between HR and the employees
• Liaise with executive and senior administrative assistants to handle requests and queries from managers
• Implement and monitor programs as directed by management, and see the programs through to completion
• Arrange site access for visitors
• Any other tasks as may be delegated upon by the supervisor

Job Specific Competencies
• Should be well familiar and experienced with word processing and database software, such as Microsoft Office
• Working knowledge of Windows computer systems
• Must be able to communicate exceptionally well in English
• Must possess an advance knowledge of English vocabulary
• In possession of a valid Zambian light vehicle driving license

Key Job Attributes
• Must have excellent communication and motivational skills
• Must be detail oriented
• Ability to speak in front of a crowd
• Must be smart and driven
• Must be able to work under pressure
• Must be dependable
• Must have excellent interpersonal Skills
• Ability to interact with people of different cultures
• Must be an excellent team player
• Communicate effectively with peers, superiors, subordinates, supplier and customers.

Experience required to perform in this job
The Administrator will require knowledge, skills and experience in the following areas:
• Proficiency in Microsoft office
• Excellent report writing and practical leadership skills
• Knowledge in basic health and safety
• Outstanding organisational, communication, problem solving and motivational skills
• At least 4 years’ experience in the same or similar position (preferably in the mining industry)
• Supply management and inventory control knowledge

Qualifications
• Diploma in Business Administration or related field
• Full grade 12 school certificate

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
• Interested and qualified? Click here to apply

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