Summary
Date Posted: Wednesday, September 06 2023, Base Salary: Not Disclosed

JOB DETAILS:
• About Us
Right to Care is at the vanguard in supporting and delivering prevention, care, and treatment services for HIV and associated diseases. We work with government and communities to find pioneering solutions to build and strengthening public healthcare.
• We embrace a strong entrepreneurial culture and focuses on innovation and the use of technology to enhance services, address skills shortages, and deliver quality healthcare outcomes. Our areas of expertise include HIV and TB care and treatment, pharmacy automation, medical male circumcision, and cervical cancer diagnosis and treatment.

Qualifications And Experience
Minimum Required Qualifications and Experience:
• Diploma in Business Administration or any other related qualification
• Computer Literacy
• 3 years’ experience in office administration
Desirable Qualifications and Experience:
• Degree in Business Administration/Purchasing & Supply or any other related qualification.
• Advanced Microsoft Office competency in Word, Excel, PowerPoint, Outlook
• Ability to communicate in English and correspond professionally in writing and verbally
• At least 2 years’ work experience in a non-governmental organization

Technical And Behavioural Competencies
• Good communication skills
• Excellent computer skills
• Ability to plan and organise
• Good interpersonal skills
• Ability to work effectively in a fast-paced environment
• Attention to detail

Key Performance Areas
Administration
• Monitor the provision of contracted services such as security, office premises maintenance etc. to ensure services are fulfilled in accordance to contractual obligations
• Supervise Office Assistant in the execution of their duties.
• Monitor general cleanliness of offices and surroundings to ensure a clean work environment.
• Develop office filing system, both hard copies and electronic record system.
• Develop and maintain database of all key contacts at MoH, USAID, and partners (client relationship database)
• Administer office accounts for utilities (electricity and water) and telephone as necessary
• Coordinate and facilitate travel assistance to program staff in line with RTCZ travel policy and guidelines. Also submit own travel requests in line with workplans.
• Verify travels documents for correctness of such records to ensure accurate transactions related to travel costs and staff travel
• Coordinates and arranges events and meetings logistics
• Prepare and submit payment requisitions
• Occasionally manages incoming and outgoing correspondence and e-mails

Procurement support
• Support procurement of goods and services by ensuring detailed specifications are captured in the procurement plans and/or requests.
• Process procurement requests in line with RTCZ policies and guidelines
• Facilitates the process of execution of contracts for service providers as assigned by supervisor
• Ensure all delivered items/goods are received in accordance with the RTC goods received SOP.

Stores Management
• Manage and update all stores records and inventory items, facilitate issuance of all stores with PTAC approval.
• Prepare and submit monthly stores management reports to supervisors.
• Monitors and supervises appropriate use of office supplies.
• Ensure that stock cards are updated daily.

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure

• Applications in the form of a cover letter and CV must be submitted to Vacancy11@righttocare.org. 
• All applicants are required to complete an online competency assessment accessible using this link –     
• Only applicants that complete the two steps above will be considered.

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