Administrative Assistant job at We Effect
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614 Days Ago
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Vacancy title:
Administrative Assistant

[ Type: FULL TIME , Industry: Business Management and Administration , Category: Management ]

Jobs at:

We Effect

Deadline of this Job:
Monday, May 22 2023 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Thursday, May 18 2023, Base Salary: Not Disclosed

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Learn more about We Effect
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JOB DETAILS:
What are the most basic criteria for the position?
1. At least Diploma in Business Administration, CIPS or related field
2. At least 3 years’ experience of administrative work in a similar position

We Effect Zambia Country Office

We Effect is a development organisation founded by the Swedish cooperative movement in 1958 to support the development of democratic organisations and societies. In our international development cooperation programmes, we are applying a human rights-based approach supporting people living in poverty to secure their rights.

We Effect works in around 20 countries in Asia, Europe, Latin America and Africa through our regional offices in partnership with local CSO’s, farmer organisations, cooperative federations and other democratic organisations. For more information, see www.weeffect.se/www.weeffect.org/ https://latin.weeffect.org/

We Effect is now recruiting an Administrative Assistant. The Administrative Assistant is part of the Zambia Country Office in the Finance & Admin Department in Lusaka. The employment is a fixed term position with a three months’ probation period. Start date as soon as possible.

Main responsibilities

The main purpose of the job is to maintain office operations by providing support to staff, assisting in daily office needs and managing general administrative and procurement activities. Principle key accountabilities include:
1. Logistics – organising meetings, coordinating transport and travel requests for staff.
2. Asset management- maintaining the asset register, insurance of assets, conducting asset verifications, management of the office vehicles.
3. Procurement- preparing procurement documentation, sourcing quotations, updating annual procurement plan, supplier liaison.
4. Office administration- custodianship & monthly stock reconciliations, document management, scheduling meetings/appointments.

About you
1. Excellent effective oral and written communication skills in English;
2. Demonstrates high levels of confidentiality;
3. Excellent planning and organising skills;
4. Ability to prioritise work schedules;
5. Adhere to We Effect values: Respect, Transparency, Together

Required qualifications
1. At least Diploma in Business Administration, CIPS or related field;
2. At least 3 years’ experience of Administrative work in a similar position;
3. Proven track record of progressive administrative work;

Merits
Experience in human resource management and/basic IT will be an added advantage.

What we can offer you
We will give you the opportunity to make a real difference – within our organisation and in our joint work for a sustainable planet free from poverty. We challenge the status quo and encourages innovation. Our values Transparency, Respect and Together, guide us in our work and as colleagues forming our organisational culture. We are an intercultural organisation where diversity and inclusion are our corner stones. We welcome you as you are, and value a wide range of perspectives, experiences and networks and we strive for a workplace where you can bring your whole self to work. It is our belief that an inclusive workplace without discrimination of any kind, leads to more efficient relations and results with healthy, engaged, and growing co-workers.

Work Hours: 8


Experience in Months: 36

Level of Education:
Associate Degree

Job application procedure
Apply by sending your CV and cover letter to recruitment.zambia@weeffect.org  . Closing date for receipt of applications is 22nd May 2023. Your application documents should be in English.

Please note that the position requires that the candidate have permission to live and work in Zambia.

Misconduct
We Effect wants to be alerted on suspected discrimination, corruption or other serious misconduct during the recuritment process. To make us aware, do not hesitate to use our Whistleblowing System.


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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Administrative jobs in Zambia
Job Type: Full-time
Deadline of this Job: May 22, 2023
Duty Station: lusaka
Posted: 18-05-2023
No of Jobs: 1
Start Publishing: 18-05-2023
Stop Publishing (Put date of 2030): 01-06-2055
Apply Now

Caution: Never Pay Money in a Recruitment Process.

Some smart scams can trick you into paying for Psychometric Tests.
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  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1119μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'148μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`223μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'112μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc173μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`323μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid87μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid125μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Administrative-Assistant-job-at-We-Effect-45808'107μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 154μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"215μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES676μs8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin61μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin69μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`113μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'99μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'220μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 247566μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?161μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?423μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy