Vacancy title:
Administrative Assistant to Head of Home Grown Solutions Department

Jobs at:
Rwanda Governance Board

Deadline of this Job:
23rd August 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 22nd August 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

Rwanda Governance Board
Rwanda Governance Board (RGB) was formed from the merging of Rwanda Governance Advisory Council (RGAC) and the National Decentralization Implementation Secretariat (NDIS). In due course, other services have been moved to RGB from different government ministries. These include the department in charge of registration of FBO’s, NGO’s transferred from the Ministry of Local Government, the department in charge of issuing of legal personality to CSO’s transferred from Ministry of Justice and the department of Media development, advocacy and reforms which was transferred from the former Ministry of Information.
The Rwanda Governance Board (RGB) is a public agency with legal personality, administrative and financial autonomy, established by law No 41/2011 of 30/09/2011. It is managed in accordance with Organic law No 06/2009 of 21st December 2009 establishing general provisions governing public institutions functioning and administration.
Website:
http://www.rgb.rw

JOB DETAILS:
Job Description
FUNCTIONS AND TASKS
• Managing Head of HGS Department’s agenda:
• Keep the diary of appointments of the Head of HGS Department;
• Receive and orient visitors of the Head of HGS;
• Prepare the Head of HGS Department travel missions and meetings.
• Ensuring proper filing and orientation of documents in the office of the Head of HGS Department:
• File both electronic and hard documents in the office of the Head of HGS Department;
• Orient correspondences and monitor to ensure that feedback is provided;
• Receiving official mails and Calls of the Head of HGS Department:
• Receive text messages or telephone calls for the Head of Research Department;
• Respond to the Head of HGS Department of the corrections documents / files before it is signed.
Job Profile
A1 in Secretariat Studies, Office Management or A0 in Public Administration, Management, Administrative Sciences, Law, Social Work and Sociology
 Key Technical Skills and Knowledge required:
• Excellent office management skills;
• Excellent communication, organizational, interpersonal skills;
• Computer knowledge (Work Processing, Power Point and Internet)
• Analytical and problem solving skills;
• Time management skills;

• Fluent in Kinyarwanda, English and /or French knowledge of all is an advantage.