Summary
Date Posted: Thursday, January 16 2025, Base Salary: Not Disclosed

JOB DETAILS:
COMPANY
Rhodes Park Schools Group
COMPANY BRIEF
The Rhodes Park Schools Group is composed of five companies: Rhodes Park Schools Limited, Woodford School Lusaka Limited, Ashford Academy Limited, EduServe Limited, and EduCorp Limited.
Rhodes Park School, established in the 1960s, is a premier private institution in Zambia, offering a K-12 education that follows both local and international curricula.
Woodford School Lusaka is a purpose-built co-educational institution in the Kabulonga area of Lusaka, providing 21st-century learning experience from Nursery through Grade 7.
Ashford Academy, which began operations in January 2022, is a co-educational boarding and day school situated on a 30-hectare estate, offering a balanced curriculum that includes both National and International (Cambridge IGCSE) pathways.
EduServe is the commercial arm of the Rhodes Park Schools Group, managing various school services such as the School Shops, Cafeteria, and Tuck-Shops across the group’s campuses.
EduCorp Limited, established in 2012, focuses on expanding the network of high-quality schools and colleges across Zambia and Southern Africa. Leveraging the experience and reputation of Rhodes Park Schools, EduCorp aims to ensure educational excellence and long-term financial sustainability while meeting the growing demand for quality education in the region. Within the group, EduCorp operates Ashford Academy and Woodford School Lusaka.
JOB PURPOSE
Reporting to General Manager, the Administrative Manager is the head of the Administrative department, and is responsible for managing administrative support services including facilities management, procurement activity planning & budgeting, project management, event and trip management, regulatory compliance and fleet management.

RESPONSIBILITIES
• Managing administrative staff, ensuring effective scheduling, planning, monitoring, and controlling of their assigned tasks and delivery deadlines
• Oversee the effective management and maintenance of company properties, facilities and assets.
• Maintaining the administration workflow whilst implementing cost reductions
• Developing and revising administrative systems, policies and procedures
• Spearhead compliance to Company policies, legal, safety, health, and regulatory requirements
• Oversee the management of security and safety across the Company
• Ensure effective systems for managing School property, facilities and fleet
• Overseeing procurement of goods and services, and manage vender relationships
• Manage stores for effective safekeeping of various inventories and equipment, and ensure the efficient storage and distribution of storable items
• Promote a culture of continuous improvement across your department
• Ensure subordinates are continuously availed with regular training to achieve service excellence
• Provide the Executive Management Team with timely and appropriate administrative reports
• Participate in recruitment and onboarding training of administrative personnel
• Coordinate effective filing of records and documents in the department for easy retrieval and reference
• Spearhead performance management of all staff under the department
• Spearheading project management through supervision of various construction projects
• In collaboration with other line managers, coordinate the planning and execution of School events & functions, educational trips, and staff travel
• Manage independent contractors including engaging and drafting service contracts
• Develop and implement standard operating procedures in administrative operations and activities
• Manage insurance policies for health, funeral, motor vehicle amongst others
• Formulate and Coordinate overall budget & reviews for your department, and participate in overall budgeting of various Company programs and projects in timely manner for consolidation into whole Company budget
• Any other duties that fall within the realms of this position

KNOWLEDGE, EXPERIENCE & PERSONAL COMPETENCIES
• Full Grade 12 certificate with 5 Credit or better
• First degree in business administration, economics or any other business major, with at least 2 years’ experience in managerial or supervisory position.
• In-depth understanding of office management procedures and departmental and legal policies
• Must be familiar with facilities and financial management practices
• Strong critical thinking, problem-solving and supervisory skills;
• Excellent written and verbal English skills;
• Strong communication and interpersonal skills.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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