Summary
Date Posted: Tuesday, March 22, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
About the International Confederation of Midwives (ICM)
The International Confederation of Midwives (ICM) is an accredited non-governmental organization that represents midwives’ associations worldwide to achieve common goals in the care of mothers and newborns. Founded in 1922, ICM currently has 140 member associations in 120 countries.

Our vision
ICM envisions a world where every childbearing woman has access to a midwife’s care for herself and her newborn.

Our mission
To strengthen Midwives Associations and to advance the profession of midwifery globally by promoting autonomous midwives as the most appropriate caregivers for childbearing woman and in keeping birth normal, to enhance the reproductive health of women, and the health of their newborn and their families.
For more information about ICM visit www.internationalmidwives.org.
About the Midwifery Services Framework (MSF) Project
ICM developed the Midwifery Services Framework (MSF) to help countries apply the latest evidence, standards, and guidance to improve their policy and programming environment for developing and implementing Sexual Reproductive Maternal and Newborn Health (SRMNH) services provided by midwives.
The MSF provides health planners, maternal and newborn health experts, policy makers, and other stakeholders with an evidence-based tool to develop new or strengthen existing midwifery services to enhance their effectiveness and efficiency. The MSF supports the implementation of the model of midwife-led continuity of care, which research has proven to be the most effective and desirable model of care provision for women and their families[1]’[2].
ICM is currently collaborating with the Ministry of Health (MOH) and the Midwives Association in Zambia (MAZ) around the contextualization and implementation of the MSF.
About the Midwives’ Association of Zambia (MAZ)
The Midwives Association of Zambia (MAZ) is the professional and voluntary organisation for all midwives in Zambia: Registered-Nurse Midwives (RN/M), Enrolled-Nurse-Midwives (EN/M) and certified midwives (CM). It is a member of the International Confederation of Midwives (ICM), an accredited non-governmental organisation representing midwives worldwide to achieve common goals in the care of mothers and newborns. The MAZ is also affiliated with the Confederation of African Midwives Associations (CONAMA), a regional body comprising of African midwives’ associations.
Vision
An empowered midwifery profession that is dedicated to the provision of quality health care services to prevent maternal and neonatal deaths so as to promote safe motherhood in Zambia.
Mission
The mission of MAZ is to promote the provision of quality and evidence-based midwifery practice for women, neonates, children and men at all levels of health care.
For more information about MAZ, visit http://zambia-midwives.org/
Administrative Officer (1)
Purpose and Scope of the Position
ICM seeks a Project Administrator to support the MSF Project Lead in Zambia who will act as the point of contact for the MSF project team, schedule meetings, attend relevant meetings and manage project documents. The Project Administrator reports to the MSF Project Lead.

Role Specific Responsibilities
• Provide administrative support for all project activities
• Work closely with the MSF Project Lead to keep the project plan up to date
• Support the MSF Project Lead in monitoring and tracking project plan progress against key performance indicators and capture learning
• Support the MSF Project Lead in compiling project status reports and coordinate project schedules
• Maintain virtual filing systems and records in appropriate and accessible medium (eg: ICM’s shared drive)
• Attend appropriate internal/external meetings as required
• Answer queries by project team
• Maintain a project calendar and schedule appointments
• Book meeting rooms as required
• Take minutes during meetings
• Distribute and store correspondence (e.g. letters, emails and packages)
• Prepare reports and presentations with statistical data, as assigned
• Arrange travel and accommodation related to the project
• Schedule in-house and external events
• Write training reports, briefing notes, and develop presentations for the MSF project

Education & Qualifications
• Bachelor’s degree or equivalent in areas such as Development Studies, Project Management, Business Administration or similar.

Experience & Skills
• 2 years recent work experience in project administration, preferably in the health sector
• Demonstrable experience of planning, scheduling, and organising meetings including taking minutes
• Excellent written and verbal communication skills in English
• Excellent attention to detail with specific emphasis on spelling, grammar, proofing and correction
• Excellent IT skills (Word, Excel and PowerPoint)
• A methodical and organised approach to workload
• Excellent relationship building skills, particularly with colleagues working remotely
• Proactive “can do” attitude with good initiative in responding to varied tasks
• Experience within an international organisation is highly desirable
More information
Location: The position holder is expected to be located in Lusaka, MAZ office.
Work schedule: This position is a 1.0 FTE position (40 hours per week)
Duration: This position is planned for 8 months. May 2022-December 2022.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Send your detailed CV including three referees and a cover letter to info@zambia-midwives.org.
The final deadline for applications is 30th March 2022.
This position will be evaluated on a rolling basis hence applicants are encouraged to apply as soon as possible.

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