Summary
Date Posted: Tuesday, December 21, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Company Brief:
Rhodes Park School is a leading private educational institution in Zambia and has been serving Lusaka Parents Since 1960s. We offer kindergarten to high school (K-12) classes that follow local and international syllabi.
As an equal opportunity employer, Rhodes Park school currently has a large work force of about 160 employees entrusted with carrying out academic, administrative and support functions. We now require the services of suitably qualified professionals to fill the following available vacancies in our Administration and Operations Department.
Position: Administrative & Operations Assistant (AOA)

Job Purpose & Direct Reporting:
The main function is to assist the Administrative Office to ensure that administrative and operational tasks are completed accurately and timely and that the business support services are functioning efficiently. Under the overall guidance and supervision of the Administrative Manager, the AOA works with the Administration Team and other staff to effectively deliver administratively and support services in all areas that ensure smooth operations of day to day activities of the company.

Key Responsibilities:
Besides other duties and responsibilities that include those detailed under the Job Description, you will be responsible for:
• Actively participating in achieving overall maintenance and safeguarding of the physical company facilities and properties in a condition of operating excellence and safety so that full use of them may be realized at all times
• Assist with the maintenance of fixtures, fittings and records of any maintenance issues for subsequent actions
• Compile and submit appropriately assigned reports in a timely manner to assist in decision making
• Assisting in wider administrative tasks including the preparation of supplier schedules and payment trackers, support to the maintenance team and to other departments whenever requested and necessary.
• Assist in the preparations of school corporate events, extra-curricular activities and PTA functions by ensuring all logistical requirements are met
• Ensuring proper record keeping for all departmental activities
• Assisting in procurement processes for assigned areas and requirements based on the Company procurement policy and guidelines
• Assist in dealing with outside product and service providers such as contractors, suppliers, government agencies, etc. to uphold a professional and positive image of the Company
• Monitoring and tracking inventory levels and costs of various items under the office of Administration
• Initiate and perform clerical and transactional tasks that aid the daily business operations of the company
• Collaborating with Admin superiors to design strategies for guiding employees and processes so as to maximize company efficiency
• Enhance efficient information flow within the Company to facilitate smooth business operations
• Any other tasks within the realm of the job as may be assigned from to time

Qualifications and Experience:
• Bachelor’s Degree in Business Related Fields such as – Business Administration, Operations Management, Economics, Project Management, etc.
• No work experience is required but maybe an added advantage.

Personal Competencies:
• Good communication (both oral and written) and presentation skills,
• Good administrative and interpersonal skills
• Must hold high levels of integrity, professionalism, and compassion
• Dynamism to changing work needs
• Team player who demonstrates patience, flexibility and honesty
• Be willing and able to meet tight deadlines and work long hours when required
• Excellent organizational skills
• Demonstrated ability to plan and execute effectively
• Excellent attention to detail

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
If are interested in any of the above positions and meet these terms, forward your Cover Letter, CV, NRC and copies of Professional and Academic qualifications to vacancies@rhodesparkschool.net

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