Summary
Date Posted: Friday, October 27 2023, Base Salary: Not Disclosed

JOB DETAILS:
Basic function
• Provide various office services support for the assigned unit(s)/division in the Stop GBV Now project office. Perform basic processes and procedures to accomplish tasks. Coordinate drivers assigned to project vehicles, coordinating travels for FHI 360 staff and consultants to sites within and outside of their designated sites and perform administrative duties that maybe assigned. The Admin and Logistics Assistant will report to the Senior Technical Advisor, KP with dotted lines to the Senior Administration Officer (SAO), Country Office.

Duties and responsibilities
• Provide secretarial support (word processing, production of reports and documents, filing, etc.) for project staff, as assigned.
• Prepare minutes for meetings and follow up with staff members for action items.
• Schedule meetings and meeting arrangements for the project as needed (e.g. scheduling conference rooms, logistics).
• Prepare documents, reports and briefing materials for consultants, staff and clients.
• Ensure documentation and reports are tracked regularly.
• Sets up and maintain files, prepares reports, presentations and graphics, for the project staff.
• Assist the supervisor and relevant staff in making appointments and logistical arrangements for meetings.
• Assist the supervisor and relevant staff in arranging travel logistics for FHI 360 staff, consultants, and visiting staff, including hotel arrangements, airport and hotel pick-ups, etc.
• Maintain project inventory and conduct inventory inspections
• Support procurement processes – for travels, materials and services
• Mail collection and delivery
• Ensure smooth running of transport operations, including managing travel requests, vehicle assignments, transport calendar and requests, vehicle maintenance logs, vehicle registration and requisite licensing
• Perform other duties as assigned.

Qualifications and requirements
• Successful candidate will have a diploma in business administration or any relevant field. A university degree will be added advantage.
• 2-3 years of experience in a related field is preferred.
• Demonstrated success in multicultural environments is required.
• Demonstrated ability as a team player, excellent communication skills, and strong computer aptitude in Microsoft office applications, such as Word, Excel and PowerPoint are required.
• Prior experience working within NGO environment is a plus.

Disclaimer:
• This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.
• Note: Relocation is not available for this position. Individuals currently residing in advertised locations are encouraged to apply
• The position will be based in Ndola and work from the Stop GBV Now project offices.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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