Vacancy title:
Administrator

Jobs at:
ITM Africa Ltd

Deadline of this Job:
April 4th, 2018

Duty Station:
Kigali, Rwanda

JOB DETAILS:
ITM Africa Ltd on behalf of G.E.M Consulting Ltd is currently seeking a highly motivated and experienced Administrator

RESPONSIBILITIES

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
•  Maintain contact lists
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Act as the point of contact for internal and external clients
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Other Duties as assigned

QUALIFICATIONS AND EXPERIENCE

• Bachelor degree in a related field
• At least 2years of experience
• Proven experience as an administrative assistant, virtual assistant or office admin
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
•  Excellent time management skills and the ability to prioritize work
•  Attention to detail and problem solving skills
•  Excellent written and verbal communication skills
•  Strong organizational skills with the ability to multi-task

Job application procedure
Interested candidates should send an application letter plus updated Curriculum Vitae in English including 3 professional referees’ names and number to ( recruitmentrwanda@itmafrica.com ) mentioning in the subject line "Mechanical Engineer job application"
The deadline for receiving applications is April 4th, 2018