Summary
Date Posted: Wednesday, June 28 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
The Assistant Admin Officer will be required to perform a variety of administrative and human resource tasks. Provide support to Admin Officer and HRO and ensure the efficient and smooth day-to-day operation of the Departments and Company in general.

Summary of Key Responsibilities
• Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
• Act as the point of contact for internal and external clients
• Ensure that kitchens and meeting rooms are free of insect infestation by arranging for fumigation when necessary.
• Liaise with Admin Officer when handling requests and queries from senior managers
• Prepares meetings rooms and serve refreshments in meetings
• Work with non-employees contracted to undertake one-off services such as office fumigation/lifting of stuff or repairs
• With the consultation of the Office Manager plan meetings and take detailed minutes
• Assist line managers to handle HR matters ( Screening of applications and preparing interview reports)
• Write and distribute email, correspondence memos, letters, faxes and forms
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Monitor and supervise o employees from the outsourced cleaning services provider
• Order office supplies and research new deals and suppliers

Required Skills and Personal Attributes
• Sound interpersonal skills
• Excellent telephone etiquette
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task

Primary Areas of Accountability:
Qualifications and Experience
• Full Grade 12 Certificate
• Advanced Diploma in Business Administration/Public Administration or Hospitality
• Certificate in Stores Management or Basic Accounting will be a plus
• Must have a minimum of 3-4 years of experience in Administration, working as an Administrative Assistant or Office Assistant
• Must have worked for a Hotel and Government Agency in the same capacity or under Admin
• Good knowledge of office management systems and procedures
• Proficiency in MS Office (Word, Excel and PowerPoint, in particular)
• Membership with either ZIHRM or ZIPS will be a plus

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• If you meet the minimum hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations to: jobs@bemconsult.com  and Copy-in bemconsult20@gmail.com 
• Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 days of the closing date of the advert, please consider your application unsuccessful.
• DO NOT SEND CERTIFICATES AT THIS STAGE

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