Summary
Date Posted: Monday, April 08 2024, Base Salary: Not Disclosed

JOB DETAILS:

Reference Number
NMBP2202001

Description

JOB PURPOSE
To provide any office assistance and function as Help-desk liaison in the department and operation of the Registry (mail room). The personnel shall often be the person others come to with questions or issues requiring administrative assistance in the organization/department. Problem solving, or critical thinking skills, are important for.

JOB RESPONSIBILITIES
• Help-desk
• Receiving and distributing internal mail
• Maintaining the stationery and inventory register
• To respond to all facilities and maintenance queries logged in.
• To ensure all requests are channelled to the relevant staff and resolved in line with internal SLAs
• Prepare payment instructions for contractors, landlords and service providers
• Filling of all contractual documents and lease agreements
• Contract and lease management
• Monitor renewal and expiry dates for all contracts and lease.
• Reconciliations of accounts for vendors, Network operators, and fuel supply
• Ordering and Stock control- stationery and check books
• Provide secretarial duties for premises and facilities’ or meetings
• Any other responsibilities or tasks as maybe assigned by management

Requirements

QUALIFICATIONS/EXPERIENCE
Education: Degree in any Business-related field & Grade 12 certificate
• Relevant education in accounting field, office management, or a closely related field of study or Professional: Applicable to function
• Minimum Experience: 1-3 years’ experience in a similar role required.
• 3-5 years of related experience in administrative services, Premises & Facilities’ matters, and higher education preferred.

COMPETENCIES
• Knowledge of Planning, administrative procedures and practices.
• Knowledge of internal and external customer service principles and practices.
• Knowledge and application of organizational and time management principles.
• Knowledge of helpdesk coordination, Scheduling and response to Inquiries.
• Skill in Coordinating office activities, promoting departmental programs and services.
• Interpersonal skills and effective communication (In presentation, written and oral)
• Ability to apply effective and accurate data entry and typing skills.
• Organizing and management of records, and use of Spreadsheets

JOB RESPONSIBILITIES
• Help-desk
• Receiving and distributing internal mail
• Maintaining the stationery and inventory register
• To respond to all facilities and maintenance queries logged in
• To ensure all requests are channelled to the relevant staff and resolved in line with internal SLAs
• Prepare payment instructions for contractors, landlords and service providers
• Filling of all contractual documents and lease agreements
• Contract and lease management
• Monitor renewal and expiry dates for all contracts and lease.
• Reconciliations of accounts for vendors, Network operators, and fuel supply
• Ordering and Stock control- stationery and check books
• Provide secretarial duties for premises and facilities’ or meetings
• Any other responsibilities or tasks as maybe assigned by management

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

To apply for this job please visit zanaco.mcidirecthire.com.

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