Summary
Date Posted: Friday, September 01 2023, Base Salary: Not Disclosed

JOB DETAILS:
Main Duties and Responsibilities
Logistics
• Arranging appropriate accommodation and transport for PIN’s guests and staff;
• Provide support to the whole office for mail collection and deliveries
• Office and event management;
• Responsible for proper running of the office in terms of cleanliness, supplies, monitoring of consumables;
• Support maintenance of vehicle logbooks;
• Procurement tasks as delegated by the Logistician – receive/submit purchase requests, collect quotations, conduct market surveys and conduct procurement as needed respecting PIN’s internal procedures;
• Transportation – arranging transportation of personnel’s, materials to field operations, preparation of movement’s plans, rent of vehicles, taxi etc;
• Support stock and assets management including regular monitoring and updating of inventories and tracking;
• Prepare the monthly fuel overview

Financial Administration
• Responsible for PIN Zambia cash box in Lusaka (maintenance of cash of advances, advance clearance, reimbursement of project related expenses)
• Encoding daily transactions in excel book and prepare accounting import table for Navision posting at main office, regularly reconcile cash books
• Checking of bill/invoice correctness – dates, amounts, suppliers, clarity, descriptions, signatures before handing over to FO to upload to ELO;
• Sorting, scanning, filling of PIN FIN/Admin forms, physically and on sharepoint;
• Payments to PIN stakeholders with proper documentation;
• Attending all relevant finance meetings

Other Tasks
• Any other tasks assigned by line manager

Requirements
Essentials:
• Must have at least three years of experience in the same or similar position
• Must have diploma or higher in accounts, mathematics or equivalent.
• Having administration background will be an added advantage
• Must have computer skills preferably proficient in microsoft packages
• Must have a valid driver’s license

Preferred:
• Ability to work as part of a team
• Analytical and problem solving skills
• Ability to work under pressure to strict deadlines
• Ability to assess problems and recommend solutions
• Willingness and eagerness to learn new things

Benefits
WHAT PEOPLE IN NEED ZAMBIA OFFERS
• Salaries are according to People in Need Salary Scale. Candidates will be informed about the salaries in the beginning of the recruitment process
• 24 annual leave per year
• Contributions of Health Insurance (Nhima) as by Law
• Accident insurance for all injuries during work time
• National pension scheme contributions as by law
• Extensive Capacity Building program, both internal and external trainings – Induction training
• internal online opportunities, such as access to e-learning platform and webinars
• Month contribution for phone tariffs
• Annual Staff retreat
• International environments with opportunities to learn from other country programs and HQ office in Prague
• Paternity leave of 5 days and maternity leave of 14 weeks
• Breastfeeding breaks for nursing colleagues
• Internal mobility
• Per diem for working outside of the duty town depending on the location
• Friendly and fair environment in small collective structure where everyone knows each other
• We have lunch break with meals available at the office
• 2 health breaks twice per day.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure
• Interested and qualified? Click here to apply

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