Construction Tender at Plan International Zambia
Expression of Interest – Construction Tender
Tender for The Construction of 3 Waterborne Ablution Block for Girls and Boys; And 2 Ecosan Toilets for Boys and Girls in Kafue and Chongwe Districts.

Messrs: ………………………………
1. You are invited to bid for the construction works.
2. Please quote your lowest prices for the construction of the following;
LOT. / LOCATION / DESCRIPTION OF GOODS OR SERVICES / UNIT /QTY / CONTACT PERSON(S) FOR SITE VISITS
A
Chongwe and Kafue Districts
(i) Construction of 3 water borne ablution blocks for girls and boys (2 Kafue and 1 Chongwe)
• Twatasha Secondary School.
• Nangongwe Primary/Secondary School
• Twatasha Community School (disabled)
3 Each

Charity Nyumbu – Logistics and Procurement Officer
Cell: +260763882569
Charity.Nyumbu@Plan-international.org
Sanford Cheelo-WASH Coordinator
Cell: +260/+260 962229000
Sanford.Cheelo@plan-international.org

(ii) Construction of 2 Ecosan toilets for boys and girls (in Chongwe)
• Eden Primary school
• Mwalubemba community school.
Each 2

1. Each ablution block should have a separate room with water system for MHM.
2. At each School, the ablution block should have handwashing basins/sinks inside and 5 centrally located near the classes.
Each 5

Note:
• All interested bidders should send an enquiry email so that they are provided with the structure’s drawings and the BOQ to cost.
• This shall be 100% contracts meaning that bidders’ bid should be inclusive of labour, materials, transportation of materials, pit excavation etc. Plan International Zambia wants delivery of fully constructed waterborne ablution blocks and Ecosan toilets.
• Bidders should submit bids for construction of either 2 waterborne toilets in Kafue alone or construction of 1 Waterborne and 2 Ecosan toilets in Chongwe alone. (1 bidder will be selected for works in Kafue districts and another bidder for works in Chongwe district)
• Bidders must conduct a site visit and provide proof by completing the form under Appendix IV and sent as part of the bid. Bidders must confirm their participation during the site visit prior to the Site visit dates. Site visit(s) will only be done on the dates indicated above.

2. Successful bidders will be required to engage unskilled labour (both men and women) from the local communities to be supervised by Plan International and the Ministry of General Education in the area of construction without fail.

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Your quotation should be accompanied with the following:
Category
Bidders are also requested to provide the following information in the narrative/technical proposal:
a) Company Registration Certificate
b) National Council for Construction Registration Certificate in Category C Grade 5 or better
c) Valid Practicing Certificates from Engineering Institution of Zambia and Engineer’s Registration Board
d) Vat Tax Registration/Clearance
e) Completeness scope of tender/works
f) Power of Attorney
g) Bid Form Complete & Signed
h) No Pending Litigation Status that would negatively affect this contract?
i) Detailed list of equipment, vehicles and staff member etc. If a bidder intends to subcontract the job, full details of the sub-contractor should also be provided.

Your Bid should clearly indicate the following:
a) Duration of the contract
b) Financial proposal
Category C

(i) Bidding Process
Bids will only be considered responsive upon bidding for the complete works under the given Lot i.e. where there is Items (i), Bidders must bid for both items for their bid to be considered responsive. Partial bidding (e.g. only bidding for Item (i) when there is Items (i) and (ii)) under the given Lot, shall render the Bid non-responsive) Only one contract shall be awarded for the Lot.

Site Visit Certificate
This is very important and non-provision of the same shall render the whole Lot tendered for as non-responsive.
Site visit dates: 25/03/2022.
Meeting Place:
• Chongwe District Education Board Secretary Office – 09:00
• Kafue District Education Board Secretary Office – 14:00

Plan International Zambia reserves the right to:
• Request additional supporting or supplementary data (from the Bidder).
• Accept any bids in whole or in part
• To accept or reject any Bid, and to cancel the bidding process and reject all bids, at any time prior to the award of Contract, without thereby incurring any liability to the affected Bidder or bidders or any obligation to inform the affected Bidder or bidders of the grounds for Plan International Zambia’s action.
• Negotiate with the most favorable Bidders.
• Award contracts to more than one Bidder for portions of the statement of work defined herein.

3 Evaluation Process
The evaluation process shall be done in accordance with
a) The requirements provided in this document above
b) Assessments of Bid
Bids determined to be substantially responsive will be checked by the Plan International Zambia for any arithmetic errors. Errors will be assessed by the Plan International Zambia as follows:
• here there is a discrepancy between the amounts in figures and in words, the amount in words will govern; and
• where there is a discrepancy between the unit rate and the line item total resulting from multiplying the unit rate by the quantity, the unit rate as quoted will govern, unless in the opinion of Plan International Zambia there is an obviously gross misplacement of the decimal point in the unit rate, in which case the line item total as quoted will govern.
c) The amount stated in the Bid will be adjusted by Plan International Zambia in accordance with the above procedure for the assessment of errors and, with the concurrence of the Bidder, shall be considered as binding upon the Bidder.
d) Bidders must pass Plan International Zambia’s internal supplier evaluation.

4 Bidders General Information
The Bidder shall bear all costs associated with the preparation including site visit and submission of his Bid, and that Plan International Zambia will in no case be responsible or liable for those costs.
a) Payment Terms
Plan International Zambia shall pay the contractor;
• 45% of the contract value upon commencement of the contractual agreement signed off by both parties.
• 45% of the contract value upon satisfactorily executed, completed works and certified by the Plan International Zambia Authorized Representative and Ministry of General Education Representative.
• 10% of the total contract value (based on the above payment stages) shall be withheld as retention fee for a period of 90 days from date of satisfactory completion of the construction works.

b) Defect Liability Period.
The Defects Liability Period is 90 days, however any damage to the works caused thereby arising from faulty materials or workmanship occurring within the agreed Defects, Liability Period (whichever period is the greater) shall be made well by the Contractor at his own cost.
A retention fee of 10% of the contract value shall be allowed for the Defect Liability Period.

c) Liquidated Damages.
The contractor is to pay liquidated damages to Plan International Zambia at the rate of ZMW500.00 per calendar day for each day past the completion date of the works.

5 Appendices;
(i) Tender Form
(ii) Drawing for the girls and boys ablution block
(iii) Drawing for girls and boys Ecosan toilets with provision of menstrual hygiene facility
(vi) Drawing for hand washing facility
(vii) Bill of quantity for girls and boy’s ablution block
(viii) Bill of quantity for girls and boys Ecosan toilets with provision of menstrual hygiene facility
(ix) Schedule of Requirement.
(x) Site Visit Form

FOR ANY FURTHER CLARIFICATIONS, please contact the following on the numbers below;
The Procurement Department.
Cell: +260763882569

6 Submission of Bids
Bid Validity – 120 days.
Number of copies to be submitted = 3 No.
Clearly marked as follows “One as Original” and “two as Copies”. The bids must be put in a sealed envelope clearly marked e.g. TENDER FOR THE CONSTRUCTION OF 3 WATERBORNE ABLUTION BLOCK AND 2 ECOSAN TOILETS FOR BOYS AND GIRLS WITH MHM FACILITIES.

If the envelope is not sealed and marked as above, Plan International Zambia will assume no responsibility for the misplacement or premature opening of the Bid. Bidder’s address must be clearly indicated on the other side of the envelope for easy of identification, to enable the Bid to be returned unopened in case it is declared late.
Prior to depositing of the bid in the Tender Box, the bid must be recorded in the Tender Deposit Register to be found at the Reception.

SEALED BIDS MUST BE DEPOSITED IN THE TENDER BOXES SITUATED AT THE RECEPTION, PLAN INTERNATIONAL ZAMBIA, PLOT NO. 87A KABULONGA ROAD, KABULONGA LUSAKA ON OR BEFORE 30TH MARCH, 2022 AT 12:30 HOURS LOCAL TIME.
IT IS THE SOLE RESPONSIBILITY OF THE BIDDER TO ENSURE THAT THE BID IS DEPOSITED IN THE TENDER BOX AS STIPULATED, PRIOR TO CLOSING DATE AND TIME.

7 Closing Date and Time
The closing date for the receipt of bids is 30TH MARCH 2022 AT 12:30 HOURS LOCAL TIME and any bids received after the time and date stipulated above will not be accepted. The bids will be opened in the Board Room, Plan International Zambia soon after closing in the presence of representatives from DEBs only.
Planzamtenders@plan-international.org