Summary
Date Posted: Monday, November 28, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Coordinator, Sales Administration
Purpose of the role:
To provide administrative support to Sales Management and to ensure accountability of the Sales Team and to ensuring compliance to policies and procedures.
Reports to: Regional Sales Manager
Branch: Lusaka
Key Duties and Responsibilities:
The Coordinator, Sales Administration will be required to perform the following tasks:
• To coordinate the Sales Team by managing schedules, collating deal files and sales documents and communicating relevant information to all parties;
• Engaging with Finance Department, Purchasing Department and Africa Office to ensure there is compliance to procedure and reporting is done correctly and on time;
• To control sales files from Export Control, Quotation, to Final Invoicing, including opening projects and allocating costs as required;
• Holding the Sales Consultants to account for all paperwork;
• To keep the Sales and machine report updated at all times;
• To complete monthly Flash Report in conjunction with the Sales Manager, and assisting with Quarterly Reports;
• Generating Purchase Orders for the Sales Department as required;
• Generating Proforma Invoices and Final Invoices as required;
• Assist with Marketing and the production of Marketing Materials;
• Managing the Sale Adminstrative Clerk/ Team;
• Maintaining a good working relationship with all internal departments;
• Maintaining a strong working relationship with the HCAF Administration Team;
• Must have the flexibility and willingness to perform tasks that may fall outside of prescribed duties.

Qualifications & Experience
• Grade 12 Certificate.
• Degree in Sales and Marketing/Business Administration.
• Minimum of 5 years’ work experience in Sales.
• Some experience in office co-ordination and administration will be highly regarded.
• Member of Zambia Institute of Marketing (ZIM).

Job Specific Competencies
• Proficient in computer (Excel, word and power point)
• Good interpersonal and communication skills.
• Excellent negotiating skills.
• High degree of accuracy and attention to detail.
• Team Leadership.

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
If you meet the requirements above, email your detailed C.V, certified copies of certificates and cover letter in a single document to humanresourceszambia@hcmaf.com, or send your application to:
The Human Resource Manager,
Hitachi Construction Machinery Zambia, Co. Ltd.
KK International Airport Road, Plot 2350/M
P.O. Box 30182, Lusaka.
The closing date for applicants is Friday 2nd December, 2022. Please note that only shortlisted candidates will be contacted.

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