Summary
Date Posted: Wednesday, November 15 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job description:
Position Summary
The Field Maintenance Coordinator leads the execution team in performing equipment maintenance repairs, daily and weekly planned maintenance activities. The Field Maintenance Coordinator is responsible, with input from supervisors and stakeholders, for works to be safely completed by tradespeople, coordinates planned or unplanned maintenance tasks acting as liaison with the field maintenance team, Operations (customers) and business partners. He/she monitors the work order management process from receipt to completion. The Field Maintenance Coordinator prioritize daily & weekly planned maintenance activities based on criticality codes, MTTR, MTBF and availability targets and workloads. He/she explores opportunities for improving the equipment maintenance strategy for the field mining equipment, ensures maintenance activities are effectively executed including all preventative maintenance tasks and condition monitoring routines, anticipates/eliminates potential delays, monitors work orders compliance, reports machine status updates and expected time of completion and provides weekly equipment compliance reports. He/She must execute long and short-term maintenance plans using best maintenances practices to ensure major outages and component replacements are completed with minimal downtime and expense.
The Field Maintenance Coordinator will have the following competencies and skills:

1. Planned Maintenance Activities
1.1. Monitors identified defects in the CMMS and works with planners to prioritize and schedule backlog work.
1.2. Audits quality of equipment spares supplied to site and assesses quality of externally repaired components to determine if accepted.
1.3. Undertakes comprehensive machine overview and inspection reports to enhance maintenance and repair quality.
1.4. Monitors the defect elimination process to identify when parts and components are coming towards end-of-life and forecast when to schedule replacement via analysis techniques such as trending.
2. Troubleshooting and Fault Finding
2.1. Ability to use a number of troubleshooting techniques to diagnose erratic motions and out-of-specs parameters.
2.2. Leads defect elimination and promotes a “zero defects” culture across the entire fleet.
2.3. Ensure equipment failures and breakdowns are properly diagnosed and repaired and a root cause analysis (RCA) is completed to avoid reoccurrence.
2.4. Submit technical reports, RCA’s reports, Failure Reports, Trend wear reports of key mechanical components.
3. Project Management
3.1. Lead, facilitate and oversee highly complex component change-outs and machine assemblies.
3.2. Plan, execute, monitor, and control planned component replacements.

Key Responsibility Areas
Accountabilities Measures of Success
1. Occupational Health & Safety
• Ensure all safety procedures, conditions, training, and inspections are in compliance with FQMT OH&S policy and procedures.
• Contribute to reviews of Occupational Health and Safety policies and procedures relevant to maintenance objectives and aims and where appropriate, FQMT operations.
• Promote awareness of the FQMT health and safety programs targeting zero harm work-related injuries and illnesses within the team.
• Maintain a culture of safety awareness underpinned by an understanding of the principles of duty of care.
• Ensure effective implementation of Maintenance CARE programs.
• Manage safety aspects, tasks, procedure and processes within area of responsibilities.
• 100% attendance of all Safety Pre-Start Talks whilst on site positively contributing to the safety culture.
• No safety breaches and deviation recorded daily, weekly and monthly.
• Zero harm and no work-related illnesses are recorded within the team.
• No safety breaches are recorded by individuals and the team daily or monthly.
• Work environment and individual work areas follow 5S principles.
• Safety compliance, take 5 systems usage, JSA & JSO conformance, safety inspection records, incident and accident reports audits performed per schedules and updated and filed in.

2. Environmental Management
• Ensure all refuse and waste materials are appropriately binned and disposed-of accordingly.
• Maintain high standard housekeeping practices to ensure a clean, safe and neat environment.
• Institute and monitor programs designed to minimize the impact of Mechanical Maintenance teams on the environment with respect to waste management and recycling.
• All refuse and wastes are removed regularly in-line with Environmental principles and OH&S and environment policy.
• Monitor work areas, vicinity and environment and encourage daily CARE application and compliance.
• Promote and encourage adherence and vigilance for minimal or nil environmental policy breaches and damages daily.
• Team waste management and recycling efforts and quarterly progress maintained

3. Maintenance Management Support
• Participate fully in the Work Order Maintenance Management Process contributing to defect identification and management.
• Support the planning and scheduling of defects by following up on all forward planning of maintenance work and parts preparation to enable optimum utilization of equipment and personnel.
• Ensure equipment downtime is minimized and operational requirements met without delay to planned production schedules.
• Analysis, reporting and assisting to improve equipment health using all available resources.
• Backlog generation by means of 5-why reports.
• PM task execution as per agreed maintenance strategy.
• Focus on improving equipment reliability.
• Continuous improvement – this includes equipment design improvements, process and procedures that would contribute to improved equipment availability, reliability as well as knowledge transfer to the FQMT employees.
• Schedule compliance planning lead time is maintained.
• Equipment reliability and service accuracy and equipment availability is maintained.
• MTBF is decreased and MTTR is minimised and production targets are met.
• Weekly audit reports identifying risk and close outs of identified defects.
• Downloads shared timeously and recorded.
• Submit warranty information as per process. Compiling data and information required to meet warranty standards and requirements.
• Timeous and quality improvement of product improvement initiatives.

4. Mechanical Maintenance Management
• Promote the Identify common failures on the fleet that reduce MTBB.
• Lead RCA (root cause analysis) investigations using the mine maintenance 5-why form.
• Suggest parts/OEM approved campaigns/ solutions to the root causes once identified.
• Ensure equipment downtime is minimized and equipment turn around and availability is maintained to meeting production targets.
• Promote teamwork and foster interactive and supportive working relationships among the mechanical maintenance team and other work teams within the department and other stakeholders.
• Maintain a harmonious working relationship with supervisors, employees, contractors, and suppliers of goods and service.
• Equipment availability is maintained and meets production focused targets.
• All equipment maintenance and services are completed per schedule datelines.
• Zero safety breaches including unauthorized bypasses.
• Delays and downtime is minimized through collaborative teamwork per shift and daily.
• Incident/Accident report audits, safe work instruments and procedure compliances and non-compliance recorded and corrected with immediate effect.
• Monitor and evaluate machine reliability and availabilities.

5. Planning, Organizing & Monitoring
• Attend meetings and actively participate by offering suggestions and will pass on to all team members without discrimination any requirement or information.
• Review maintenance records to identify areas for improvement.
• Assist with stock records for spare parts, identify fast moving items, and makes recommendations for adjustments to replacement / reorder schedules accordingly, so that there is no waiting time for these parts.
• Equipment availability and reliability maintained.
• Maintain bottom-up and top-down communications.
• Improvements initiatives implemented and closed.
• Ellipse maintenance modules are kept updated regularly.
• Essential parts & tools available to reduce MTBF & MTTR.
• Daily/ weekly demonstration of Work Request submissions and close out reports.

6. Statutory Compliance
• Ensure all permits, authorizations and licenses etc. are valid and current for work purposes for self and other personnel working under his/her authority or supervision.
• Ensure all permits, authorizations and licenses etc. expired, lost or damaged must be reported and addressed.
• Monitor and ensure all sub-standard practices and deviations from procedures and standards must be reported and corrected.
• Ensure observance and obedience of all restriction notices, authorizations, warnings, signage and general notices at all times on and off the job.
• Ensure compliance with all of FQMT’s corporate policies and procedures by adopting FQMT’s Quality Assurance program.
• Comply with International Standards and regulations under the Zambian Mining Act and adopt world’s best practices in maintenance activities.
• Perform regular checks and confirm currency of all permits, authorizations, and licenses and get them validated.
• All reported sub-standard practices and deviations are investigated ASAP, corrected and closed.
• Any non-compliances of restriction notices, authorizations, warnings, signage, and general notices are reported, investigated, corrected and closed.
• All Mechanical works performed meet statutory/legal obligation.
• High level of compliance with Quality Assurance program, procedures and requirements.
• High level compliance with International Standards and Zambian Mining Safety Act.

7. Quality Assurance & Quality Control (QA/QC)
• Propose adjustments to procedures and processes to improve mechanical maintenance and efficiencies per requirements or standards.
• Encourage and ensure process and workflow process charts and procedures are followed and performed to agreed standards.
• Responsible for quality control of planned maintenance work through reviewing maintenance manuals and interpretation of analytical data.
• Mechanical Maintenance tasks performed to equipment specific requirements and standards.
• Mechanical Maintenance objectives met and efficiencies managed and operational requirements are met.
• Tasks and activities performed to operational requirements
• Mechanical work performed to Mobile Equipment Maintenance standards and requirements.

8. Policies & Procedures
• Monitor and maintain Mine Maintenance Policies & Procedures and ensure they are understood and supported.
• Monitor best in class Mine Maintenance practices, and benchmark current Mine Maintenance policies & procedures regularly with regional and international best practice.
• Mine Maintenance Policies and Procedures comply with company needs and requirements.
• Mine Maintenance Policies and Procedures comply with regional and international best practice standards.

9. Administration
• The Field Maintenance Coordinator will keep their respective Superintendent and Management representatives updated on business critical daily / weekly / monthly maintenance risks, concerns and improvements needed.
• Conduct and / or attend meetings and provide updates and feedback, communicate management updates and notices transparently and accurately to FQMT management.
• Review all relevant records and data and identify areas of improvement and develop action plans and implement. Ensure use of equipment data, condition monitoring information and audits to provide the highest standard of equipment health reporting.
• Communicate the needs and issues of the mechanical team to the relevant superintendent and to others within the department that could contribute to the improved performance of the team. If needs are not addressed by superintendents the needs will be escalated to the Manager Mine Maintenance.
• Promote proactive approaches and encourage other team members to participate in continuous improvement programs and activities in their area.
• Provide regular feedback of activities, achievements and mile-stones for individual activities.
• Assist in reviewing of stock records for spare parts, identify fast moving items, and make recommendations for adjustments to replacement/reorder schedules accordingly, so that there is no waiting time for these parts via the ANSI process.
• FQMT Management are kept up to date on business-critical supply issues on regular basis.
• All activity reports presented are correct and accurate per reporting format & standards.
• All improvement initiatives implemented meet performance targets and requirements.
• Employees motivated and work performance improves and set targets are met.
• All improvement initiatives implemented, and the end results realized that meets company objectives.
• Reduction in equipment standing for non-parts availability.

10. Staff Development & Training
• Provide feedback on performance levels and progress towards achievement of targets and encourage a high-performance work culture.
• Monitor on-the-job skills enhancement development training on mechanical functions and associated operational requirements through employee development and training programs and plans.
• Support employee development through monitoring, coaching, and support their attendance at relevant training/courses.
• Identify specific performance and skills gaps and communicate to Mechanical Coordinator and Superintendent.
• Undertake and facilitate stakeholders and subordinate training and mentoring for mechanical staff in areas that include data interpretation, written and verbal presentations.
• Improvement in performances recorded and no safety deviations and breaches recorded daily.
• Monthly performance feedback / status reports on understudy progress and areas of improvement.
• Employees are highly skilled and work performance meets set performance targets quarterly.
• Competency based skills development program and plans available and implemented for the individual employees.
• Employee skills and competence enhanced and performance meets section and department requirements.
• Identified employees have appropriate DP (development plans) in place.
• Employee training needs identified training and development plans available.Staff/employee training and development plans approved and ready for implementation.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education:

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