Summary
Date Posted: Tuesday, January 30 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose and Responsibilities
• This Events Manager position is key to our success and requires a highly organized, creative, detail oriented and motivated person to serve as lead for event planning, revenue generation, management, production and sponsorship.
• Events include fundraising galas, corporate functions, tradeshow exhibitions, and conferences, among others. The position deals with a wide range of responsibilities that include: seeking & securing sponsorships, event theme building, creating event programs, communicating with event attendees & corporate donors, marketing, contracting vendors, coordinating event logistics, timelines and tasks as necessary for event production.
• The Events Manager must be able to anticipate project needs, discern work priorities, and meet deadlines. The Events Manager should have a passion for special event management, provide outstanding communication to staff, vendors and event attendees and volunteers, be an enthusiastic professional, and be capable of building strong and positive relationships.

Duties and Responsibilities
Event planning, revenue generation, management, production and sponsorship.
Event Planning and Production Management includes, but is not limited to:
• Create and manage the timeline, program and task list for all hosted events (excludes tradeshow coordination).
• Lead all event planning and production meetings and discussions.
• Organize and lead collaboration with the Marketing Team on event concept, graphic design/production/printing, and event marketing.
• Negotiate costs and services with vendors; book event space, arrange food and beverage, order all supplies/decorations, coordinate audiovisual equipment & operation, make travel arrangements.
• Coordinate the logistics for shipping supplies and staff travel to the event location.
• Secure volunteers; manage the staff and volunteers working at the event.
• Secure guest speakers and entertainment; review speeches, write scripts, coordinate rehearsals
• Work with venue to create/revise room layouts/seating arrangements for each event as necessary.
• Manage on-site production and clean up for events as necessary.
• Create event sponsorship packages and lead the solicitation and securing of sponsorships.
• Organize and manage the invitation, registration and attendee check-in processes.
• Manage the follow-up with vendors, sponsors and staff members following each event.
Event Revenue Generation
• Lead the solicitation and securing of sponsorships
• Create event sponsorship packages
• Exceed revenue goals
Event Administration includes but is not limited to:
• Assist with preparing budgets and provide periodic progress reports to staff directors for each event project.
• Keep track of event finances including check requests, invoicing, and reporting.
• Research venue options, coordinate appointments and visits to see venue space, and schedule events on the calendar.
• Prepare and modify event contracts as requested.

Qualifications, Experience and Attributes
• Bachelor’s Degree in relevant field from an accredited university.
• Minimum of 3 years prior experience coordinating large (500+guests) special events
• Experience with office administration.
• Proven track record of generating revenue from events
• Experience with integrating social media into event planning and execution
• Experience in managing VIPs, High level executives and celebrities
• Excellent communication skills (both verbal and written).
• Superior time management skills, multi-tasking abilities, team playing skills.
• Budget management and negotiation skills
• Ability to accomplish projects independently.
• Excellent interpersonal skills with a high level of professionalism.
• Fantastic customer service ethic and high expectations for quality.
• Experience with hiring and managing vendors for event production.
• Internet research.
• Computer skills: Word, Excel, PowerPoint, (Optional: Photoshop / Illustrator).

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Candidates that meet the requirements are to send their updated CVs (ONLY) to careers.zm@tau.edu.zm  before Friday, 16th February, 2024.

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