Executive Assistant to Senior Management job at Brilliance Executive Management Consultancy
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Vacancy title: Executive Assistant to Senior Management

[ Type: FULL TIME , Industry: Consulting , Category: Management ]

Jobs at:

Brilliance Executive Management Consultancy

Deadline of this Job:
17 August 2022  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Summary
Date Posted: Tuesday, August 09, 2022 , Base Salary: Not Disclosed

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Learn more about Brilliance Executive Management Consultancy
Brilliance Executive Management Consultancy jobs in Zambia

JOB DETAILS:
Description:
Job Purpose
The Executive Assistant (PA) will perform a wide range of administrative and executive support attached to the Executive Office. Coordinating the Executive Office daily to ensure the efficient and smooth day-to-day operation of the Office. Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems

Summary of Key Responsibilities;
• Assist the MD and the Executive in preparing board materials, follows up on matters arising from board, management, and Committee meetings and externally attended meetings on request;
• With the consultation of the Office Manager plan internal and External meetings and take detailed minutes. This will also involve planning of Corporate Events and Internal Celebrations
• Be responsible for heavy calendar management, requiring interaction with both internal and external executives, as well as consultants, to coordinate a variety of complex executive meetings;
• Supervise the activities of the administrative staff working in office of the Country Manager
• Prioritize and manage multiple tasks simultaneously, and follow through on issues in a timely manner;
• Write and distribute email, correspondence memos, letters, faxes and forms and develop and maintain a filing system
• Compile and disseminate board materials and documents in coordination with the Company Secretary
• Support the Executive Team to track key work and update timelines
• Update and maintain Executive office policies and procedures
• Work with Procurement to order office supplies and research new deals and suppliers
• Review and summarize miscellaneous reports and documents and prepare background documents;
• Prepare agendas and plans for meetings attends meetings and take minutes
• Submit and reconcile expense reports for the Executive Office
• Composing, preparing, and editing correspondence that is sometimes confidential;

Required Skills and Personal Attributes
• Excellent Communication Skills (Both Oral & Written)
• Excellent time management and Organisational skills
• Detail-oriented
• Professional and Mature
• Sober Minded
• Highly Confidential
• Excellent interpersonal Skills
• Excellent telephone etiquette Skills
• Diplomatic
• Exceptional planning and organizational skills
• Ability to handle pressure

Primary Areas of Accountability:
Qualifications and Experience
• Degree in Business /Public Administration, Communication or equivalent in any business-related field
• Must have a minimum of 5-7 years of work experience as an Executive Assistant or Personal Assistant for a Corporate Organisation in the Insurance, Banking, Telecoms or Well Established Legal Firm
• Should have proven experience in Preparing Board-Packs
• Must have reasonable experience in Basic Accounting
• Knowledge of Office Management Systems and Procedures
• Must be proficient in MS Office (Especially PowerPoint & Excel)
• Must be open-minded, energetic and flexible
• Should be able to work under minimum supervision and demonstrate maturity among the team
• Must be a member of a relevant professional body

Work Hours: 8


Experience in Months: 60

Level of Education:
Bachelor Degree

Job application procedure
If you meet the minimum hiring requirements for the above position, please email your CV and Cover letter clearly stating your salary expectations to : jobs@bemconsult.com and copy in bemconsult20@gmail.com 
Note that, all communications will be kept in the strictest of confidence. If you do not receive communication within 21 days of the closing date of the advert, please consider your application unsuccessful.
DO NOT SEND CERTIFICATES AT THIS STAGE



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Job Info
Job Category: Management jobs in Zambia
Job Type: Full-time
Deadline of this Job: 17 August 2022
Duty Station: Lusaka
Posted: 09-08-2022
No of Jobs: 1
Start Publishing: 09-08-2022
Stop Publishing (Put date of 2030): 09-08-2066
Apply Now

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  • SELECT * FROM icop0_acym_form WHERE active = 1 AND type != 'shortcode'80μs1.2KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1148μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'176μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`221μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'109μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc170μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`315μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid96μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid111μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Executive-Assistant-to-Senior-Management-job-at-Brilliance-Executive-Management-Consultancy-37561'94μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 146μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"231μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES666μs8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin94μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin53μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`103μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'158μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'200μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 246960μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?111μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?296μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy