Summary
Date Posted: Thursday, November 26, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
The Zambia Metrology Agency (ZMA), a statutory body under the Ministry of Commerce, Trade and Industry, is inviting applications from suitably qualified and interested candidates to fill the vacant position of the Executive Assistant to the Executive Director. The requirements are stipulated as contained below:
Position: EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR
Purpose of the Job:
To effectively manage and coordinate the Executive Director’s office in order to provide effective support for the smooth operation of the office .

PRINCIPLE ACCOUNTABILITIES (MAIN DUTIES)
Executive Support
• Assists the Executive Director (ED) with the daily administrative duties and completes a broad variety of administrative tasks.
Board Support and Liaison
• In consultation with and on behalf of the Executive Director, communicates with Board members as may be directed by the ED.
Management Liaison
• Participates as an adjunct member of the senior management team including assisting in scheduling, attending meetings. Represents ED in designated meetings as required.
Record Management
• Manages the record system in the Executive Director’s office to ensure safe custody of records and ease of retrieval.
Client Services
• Maintains high level client services and uplifting office etiquette in order to satisfy clients and build a good Agency image.
Travel arrangements and office management
• Arrange complex and detailed travel plans itineraries, accommodation and prepare expense reports.
Secondary responsibilities
• Office management by keeping up with supplies, inventory and perform other official duties as may be assigned.

QUALIFICATIONS
• Full Form V/Grade 12 Certificate
• Minimum of a Bachelor Degree in Business Administration or equivalent
• 100/60 wpm in shorthand and typing
• Minimum of six (6) years’ experience
• Fluency in official language and able to write reports

Required Skills and Personal Attributes
• Integrity
• Initiative
• Confidentiality
• Interpersonal skills
Terms and Conditions of Employment
Permanent and Pensionable conditions of service.

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

Work Hours: 8

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Job application procedure
Interested candidates meeting the above requirements should send their applications enclosing detailed curriculum Vitae, certified copies of professional qualifications not later than, 11th December, 2020 addressed to the following address jobs@zma.org.zm
Include “EXECUTIVE ASSISTANT TO THE EXECUTIVE DIRECTOR” in the email subject header.
The Corporate Services Director
Zambia Metrolology Agency
PO Box 30989
LUSAKA
Please Note that only short-listed candidates will be contacted

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