Summary
Date Posted: Wednesday, January 03 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
To assist in managing the Front Office, send and receive telephone calls and direct them to the appropriate officers of the company thereby ensuring the smooth running of operations of the company. Serves visitors by greeting, welcoming, and directing them appropriately; notifies personnel of visitor arrival; maintains security and telecommunications system.

Main Duities
• Managing the front office to ensure effective telephone and mail communications both internally and externally to maintain professional image
• Provide basic information, such as hours of operation or directions to the place, and direct other inquiries to the appropriate staff member.
• Keeps accurately records of appointments and assignments in order to ensure timely attention and action.
• Welcomes visitors by greeting them, in person or on the telephone, answering or referring inquiries. Directs visitors by maintaining employee and department Directories, giving instructions
• Perform routine clerical and administrative duties, such as sorting mail, filing, entering data, and signing for packages.
• Keep tabs on who is coming and going by following procedures; monitoring logbook; issuing visitor badges as well as reporting anything suspicious.
• Responsible for conferring and coordinating with other departments
• Keeping all the stationery in the organization up to date and order for fresh stock.
• Supervising the housekeeping department and ensuring that all the items are there in the stock
• Keeps all important phone and fax numbers, e-mail addresses and physical addresses by recording in the Directors for follow up and business transactions of the office.
• Maintains safe and clean reception area by complying with procedures, rules, and regulations.

Qualifications And Experience
• Grade 12(Form v) School Certificate including Mathematics.
• Diploma in Secretarial and Office Management or related field from a recognized University/Institution.
• Work experience of a minimum of 3 Years.
• Able to work with minimum supervision.
• Self-disciplined
• Ability to work in solitary conditions for long hours

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure
• Closing date for receiving applications is Friday, 12th January, 2024. ChWSSC provides equal employment opportunities and those who meet the above qualifications and are interested can forward their application letters, CVs and certified copies of their Academic and Professional Qualifications to:
• The Director-Human Resources Administration
Chambeshi Water Supply and Sanitation Company Limited
P.O. Box 410397
KASAMA
ZAMBIA.
• Or email to hr@chwssc.co.zm . Please indicate the position you are applying for in the subject line of the email. Only shortlisted candidates will be communicated to.

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