Summary
Date Posted: Friday, October 13 2023, Base Salary: Not Disclosed

JOB DETAILS:
• With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
• Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:
Purpose Of The Job
• To ensure that the WV Zambia Limited Board fulfil their governance function and is facilitated through Board developments and effective processes to meet the WVI Partnership Governance standards and milestones.
• Govern WVZ ‘s legal department to minimize legal risks and manage the work of in-house lawyers and oversee working relationship with external counsel.
• Ensure statutory and regulatory Compliance and facilitate the smooth running of the office of the National Director for World Vision Zambia Limited through the timely execution of specific projects aligned with the goals of both organizations.
• Provide legal counsel to the Board of directors, chairpersons of the Board, National Director/chief executive officer and the senior Leadership team for World Vision Zambia.
• Oversee the development and implementation of integrated Operational Enterprise Risk Management and Fraud Risk management strategy, framework and control system to ensure WVZL operate within an agreed risk appetite and complies with internal policy and external regulatory obligations.

Support To The Governance Function
Chair Effectiveness
• Organize orientation for the Chair on his/her responsibilities as Chair
• Support the development of board and committee meeting agenda in consultation with the Chair and the National Director and CEO
• Bringing to the attention of the Chair any critical concerns of Board members conduct or performance and avail appropriate policy provisions for addressing a matter
• Bring to the attention of the Chair any key concerns arising from Board meeting evaluations that relate to the Chair’s role or perceptions of the quality of meetings
• Support the development of a Chair succession plan

Board Composition And Structure
• Support the development and approval of a written Board succession plan through the Governance and Nominations Committee
• Work with Governance and Nominations Committee in the recruitment processes to ensure diversity of skills, church affiliation, etc., in the Board
• Regularly update the Board matrix and proactively help to identify gaps to guide new Board member recruitment
• Coordinate the implementation of a database/initiative of a pool of potential Board members

Role Clarity
• Ensure that Board and the committee members have knowledge of their roles and are conversant with Board policy & Committee charters
• Avail member’s access to core documents and National Board Policy and monitor Compliance with core documents and policies
• Support the development and annual review of the Board and Committee charter/board policy manual
• Ensure that the agenda reflects the key roles of the Board in these areas, risk management, strategy, core partnership documents and policies, CEO performance management, Partnership accountability & Compliance with local laws/regulations
• Serve as a link between the Board and Management and, therefore, should sit on the Senior Leadership Team (SLT)

Board Processes And Meetings
• Organize, take minutes during the Board meetings and maintain a record of the minutes
• Development of the Board forward agenda & work plan that is informed by the Board Job description, Board evaluation results, peer review recommendations, Global Internal Audit input on governance, and Regional Governance Advisor’s review
• Ensure that proper notification is given of Directors meetings as specified in the by-laws and manage the general correspondence of the Board except for such correspondence assigned to others
• Follow up on the Board resolutions made during the Board meetings and ensure that they are implemented promptly
• Organize, facilitate, and coordinate the Board Committee meetings to ensure they take place before the full Board meetings and updates from sub-committees are given to the full Board
• Organize Board papers in a timely and accurate manner and ensure that Board members receive this in time to enable adequate preparation
• Ensure that official records of the Board are maintained confidentially but quickly retrievable for Board or audit use/other relevant authorized purposes
• Attend Senior Leadership Team meetings to provide a governance perspective in management decisions
• Follow up on the implementation of action items arising from Board and committee meetings
• Monitor Compliance with the national regulations and legislation governing operations of Boards/companies
• Coordinate and manage the working relationship with the external legal and WVI/VFI counsel
• Ensure that Board Committees are properly convened, constituted, and conducted and their signed summary reports & recommendations are submitted to the Board
• Provide Internal Legal Support where necessary depending on background and role configuration

Board Relationships
• Organize Board/Senior Leadership Team joint retreats for team building, spiritual nurture, etc
• Facilitate business cards and recognition token gifts (T-Shirts, year planners, etc.) as an integral strategy for motivating Board members
• Organize orientation for Board members and ensure attendance of SLT members in induction processes
• Ensure that Board members participate in NO key activities, e.g., devotions, functions, day of prayer, etc
• Facilitate memberships of Board members to professional bodies like the Institute of Directors (IOD).
• Provide support to the National Director and CEO on key assignments and public relations engagements

Board Development And Assessment
• Coordinate Board developmen
• t and new member orientation following Board approved plans
• Plan and organize Board field trips to WV and VFZ project sites to help deepen Board members understanding of WV’s and VFZ’s ministry and integration
• Serve as a Self Review Coordinator
• Coordinate Board self-assessments and ensure utilization of assessment results to improve Board performance/alignment with Governance best practices/Critical Success Factors
• Develop and track a checklist for report submission, including peer review and follow–up reports.
• Ensure Board members are updated and given guidance and access to partnership policies
• Help to prepare the WVZ Limited Board and Management (National Office) for transition to the next level and perform self-assessment reviews against transition requirements in consultation with the Regional Governance Advisor and the National Director

Knowledge Of Partnership And National Office Ministry
• Facilitate the Board’s increased knowledge of WV and VF Partnership core documents, WV and VF Governance Models and Principles, as well as key governance-related policies
• Ensure that Board members sign all appropriate documents yearly or as prescribed in Board Charter/Corporate Governance Guidelines/WVI/VFI National Boards Policy
• Organize field visits for Board members to enhance their understanding of the organization
• Create platforms for Board members to understand and assess the achievement of the strategy

Internal Legal Support To Wvzl And Vfz
• Coordinate and manage communication and the working relationship with WVI, VFI Legal Department, and external legal counsel.
• Regularly review and ensure that the organization’s statutory documents are in place and updated and that all statutory changes and updates are communicated to all departmental heads to ensure Compliance.
• Advise and act as the focal contact point for all legal cases and issues concerning the organization and provide quarterly updates to the SLT and Board.
• Advise and ensures statutory Compliance and complete relevant annual returns for WVZ Limited and VFZ Limited.
• Ensure that Annual General Meetings (AGM) and Special Meetings are held as per the Companies Act.
• Formulate the Legal framework within which WVZ Limited and VFZ Limited can be conducted with minimal financial/reputational risk.
• Lead internal legal support and provide direction on major legal and regulatory issues for WVZ Limited and VFZ Limited.

Enterprise Risk Management
• Oversee the development and effective implementation of risk policies (Operational, ERM, and Fraud Risk), procedures, and controls covering all areas of the organization to fulfill all relevant procedural/legislative requirements.
• Manage the review and assessment of the Organisation to provide a view of the level of exposure relative to risk appetite and advice on risk mitigation.
• Manage the comprehensive risk reporting framework (covering the Organisation’s risk profile, macro risks factors, risk mitigation plans, etc.) and Risk and Audit Committee.
• Provide regular reports to the Senior Leadership Team on World Vision’s risk profile with mitigation plans.
• Work with the Audit and Risk Committee in making appropriate decisions to manage the risk profile within the set risk appetite.
• Provide regular training to ensure process owners own the risks and become involved in risk assessments and mitigation.
• Monitor the top ten risks and ensure the Senior Leadership Team review once every quarter before submission to the Board.
• Oversee the identification of key risk areas for different business processes. Also, ensure the identification of systemic risks across the organization and ensure appropriate risk controls are implemented.
• Develop enhanced risk reporting, including new Key Risk Indicators (KRIs) and Key Performance Indicators (KPIs) to be tracked by each department head or member of Senior Leadership Team.
• Oversee and engage departmental risk champions quarterly to ensure that the policies, procedures, models, processes, mitigation factors, and plans align with the risk mitigation and monitoring strategies.
• Roll out Enterprise Risk Management, risk policies & procedures, Risk Appetite Metrics, and Thresholds for the Organization.
• Report to the Audit and Risk Committee on the Organization’s top ten external and emerging risks, highlighting the risks that materialized and mitigation measures.

Qualifications: Knowledge/Technical Skills And Experience
• Bachelor of Law degree or equivalent.
• A master’s degree or an additional professional qualification as a Chartered Secretary is preferred.
• Ability to think logically and systematically and have good organizational skills
• Ability to write excellent reports with minimum supervision
• At least five years of hands-on experience in corporate governance, preferably related to not for profit organizations
• Extensive experience and understanding of the development sector
• Experience in using Microsoft Office (Word, Access, Excel, PowerPoint)
• Excellent experience in project proposal writing
• Ability to discharge duties politely with respect for authority.
• Be intelligent and alert
• Should possess sound knowledge and ability to communicate in English.
• Should bear an unblemished record in excellent conduct and character.
• Legal contract management experience is preferred but not required.
• Demonstrated leadership ability
• ZIALE will be an added advantage

Applicant Types Accepted:
Local Applicants Only

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Associate Degree

Job application procedure
• Interested and qualified? Click here to apply

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