Grants & Procurement Officer Job at DAI Global LLC - Career Opportunity in Zambia
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Vacancy title:
Grants & Procurement Officer

[ Type: FULL TIME , Industry: Professional Services , Category: Management ]

Jobs at:

DAI Global LLC

Deadline of this Job:
21 June 2021  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Summary
Date Posted: Tuesday, June 15, 2021 , Base Salary: Not Disclosed


JOB DETAILS:
The USAID Local Impact Governance Activity (Local Impact) is a five-year activity that is helping Zambia build up a sub-national system of governance for devolved service delivery more responsive to citizen needs. The activity is engaging national and sub-national authorities to expand the capabilities of district-level governance bodies to deliver sustainable development outcomes, increase effective citizen and private-sector involvement in development planning and monitoring, and improve public financial management and domestic revenue generation. The activity has the following three objectives:
Objective 1: Citizens improve their collective skills to effectively assess service-delivery needs and performance and constructively engage with government.
Objective 2: The sub-national governance system becomes more responsive to citizen needs, generates, and accountably expends revenue, and improves service-delivery outcomes.
Objective 3: The program generates learning and facilitates problem solving that supports the development of an effective, financially viable sub-national governance system for devolved services, capable of being scaled up throughout Zambia. The Program seeks to recruit for the following positions:

Position: Grants & Procurement Officer
Location: Lusaka, Zambia
Type: Long Term Technical Assistance
Contract Name: USAID Local Impact Governance Activity
Period of Performance: On/around January 15, 2021 – November 1, 2025

Purpose
The Grants & Procurement Officer will be responsible for supporting the Procurement Manager and the Grants Manager with the administration of procurement and grants activities.

Main Duties and Responsibilities
Procurement
• supports procurement activities as directed by the Procurement Manager;
• Ensures DAI/USAID and FAR policies, and procedures are followed and enforced;
• Uses efficiently, accurately and effectively DAI’s procurement system in TAMIS;
• Adheres strictly to the policies and procedures detailed in Local Impact’s Field Operations Manual;
• Monitors, tracks and expedites all project procurement activities and delivery status of goods/service;
• Solicits bids and quotes from vendors and through market research efforts, identifies and qualifies potential suppliers (and products/services);
• Ensures that beneficial, ethical and open supplier relationships are created and maintained according to procurement policies;
• Conducts price/cost/reasonability analyses and Maintains local procurement lists and schedules;
• Inspects goods or verifies services, confirms delivery and receipt of goods, and monitors the use and disposition of goods;
• Prepares complete backup documentation for procurement purchases;
• Acts as a member of the procurement selection committees and ensure that the committee works collaboratively to make final recommendations and selections;
• Guides other project staff in the use of DAI procurement systems, as necessary and assists staff in the preparation of clear SOWs/procurement specifications;
• Provides accurate information for inventory management.
Grants
• Supports grants activities as directed by the Grants Manager;
• Reviews grantee proposals, applications, and budgets for cost reasonableness and adherence to grant management strategy and policies;
• Assists in the training of local grantees in compliance with USAID assistance regulations, and DAI grant policies and procedures;
• Drafts submissions to Requests for Applications (RFAs), or other solicited and unsolicited proposals, as outlined in the Activity’s Grants Manual;
• Helps facilitate Grant Selection Committees, in compliance with the required evaluation process.
• Establishes and maintains accurate grant documentation;
• Assists the Grants Manager with grant implementation from execution and signing of the award;
• Monitoring of and documenting grantee activities, administrative actions, as necessary, and final reports;
• Reviews grant deliverables and vouchers for payment before disbursements are made and facilitates the timely processing of grants;
• Assists the Grants Manager with grant closeout procedures;
• Provides administrative assistance in grants management processes;
• Submits progress and status reports as required and works compliantly with the Grants Manual, and effectively and thoroughly uses the TAMIS system for grants and procurement.
Other duties
• Provides leave of absence cover for staff as required
• Escalates any issues to his/her supervisor immediately
• Prepared to travel to project provincial offices as required
• Performs any other duties as assigned

Place of Performance and Reporting
• The position will be based in the Local Impact Activity’s main office in Lusaka, Zambia and will have 80% report to the Procurement Manager, with 20% secondary reporting to the Grants Manager.
• There may be some travel to provincial offices

Minimum Qualifications and Specifications
• Bachelor’s degree in Supply Chain Management, or in a related field or equivalent (Advanced CIPS);
• 5+ years of relevant experience in procurement and grants administration;
• Demonstrated knowledge of USAID Procurement operations and Grant administration practices. Must also have extensive work experience in logistics or supply chain management tasks;
• Demonstrated knowledge of US Government contracting instruments (e.g. contracts, cooperative agreements, etc.);
• Minimum 2 years’ experience working in a relevant role for USAID funded projects;
• Knowledge of applicable grants and procurement-related USG & Federal Acquisition Regulation (FAR) regulations;
• Knowledge of USAID’s donor policies and procedures related to procurement and inventory management;
• Ability to respond effectively to time sensitive demands & inquiries;
• Demonstrated exceptional customer relations (both internally & externally);
• Excellent organizational skills with a willingness to take initiative and be proactive;
• Ability to work on multiple concurrent procurements;
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image;
• Fluency in English is required.

Work Hours: 8


Experience in Months: 60

Level of Education:
Bachelor Degree

 

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Job Info
Job Category: Logistics/ Transportation/ Procurement jobs in Zambia
Job Type: Full-time
Deadline of this Job: 21 June 2021
Duty Station: Lusaka
Posted: 15-06-2021
No of Jobs: 1
Start Publishing: 15-06-2021
Stop Publishing (Put date of 2030): 15-06-2065
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