Summary
Date Posted: Thursday, October 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Head – Administration
Job summary
Reporting to the Assistant General Manager – Finance you will be responsible for managing administrative support services including the procurement, safeguarding and maintenance of company assets and fleet.

Job specifications
The job holder will be responsible for all the administration activities including but not limited to the following:
Administration
• Maintaining the administration workflow whilst implementing cost reductions and developing reporting procedures.
• Creating and revising internal controls, administrative systems, policies and procedures
• Managing administrative staff as well as scheduling and assigning administrative projects
Branch Maintenance and Security
• Management and maintenance of security and safety of company assets
• Oversight of property maintenance, renovations and repairs, new branch setups and facilitating Branch outlook and company branding
Procurement
• Procurement of all goods and services by obtaining requirements, negotiating price, quality, and delivery
• Review and establishment of vendor relations and the vendor database
Fleet Management
• Fleet management which will include maintenance, vehicle licence renewals, fuel disbursement and movement tracking
Fixed asset management
• Maintaining and overseeing the organization’s physical assets. Asset types include vehicles, computer equipment, furniture, and fittings.

Minimum entry requirements
• Diploma in Business Administration, Procurement, Logistics or a related discipline. A Bachelor’s Degree will be an added advantage
• Minimum 5 years administration experience with at least 2 years at Management level
• Experience in the financial industry will be an added advantage.

Other skills and attributes
• Fluent in both oral and written English, with the ability to express oneself professionally
• Strong organisational skills; must be proactive and be able to manage and prioritise workload and be accustomed to working under pressure with high resilience and self-motivation
• Strong reporting writing and communication skills
• Strong interpersonal skills with the ability to work in a multicultural and multidisciplinary team
• Ability to maintain the highest level of confidentiality and integrity.

Work Hours: 8

Experience in Months: 60

Level of Education: Associate Degree

Job application procedure
Suitable candidates must send their applications, attaching their current CVs, to careers@bayport.co.zm.
The closing date for receiving applications is Wednesday 12 October 2022. Only shortlisted candidates will be contacted.

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