Summary
Date Posted: Friday, December 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The Centre for Infectious Disease Research in Zambia (CIDRZ) is an independent non- profit Zambian organisation committed to answering key research questions relevant to Zambia and the region. It supports local ownership of high quality, complementary and integrated healthcare research, and services within the Zambian public health system, and facilitates clinical, research and professional development training.
Through close and on-going collaboration with the Government of the Republic of Zambia (GRZ) and its line ministries, and by partnering with leading local and international universities, CIDRZ ensures that the latest research methodologies are used to answer locally relevant questions to improve healthcare delivery. CIDRZ runs several training fellowship programmes aimed at building the knowledge and skill of Zambian scientists and researchers to drive generation of evidence to support health policy development.
CIDRZ now wishes to recruit:
Head of Procurement and Stores Ref. No. HP/OP/03/10/22
Reports to the Deputy Chief Executive Officer. The incumbent is responsible for planning. management, and coordination of the department, including purchasing materials, goods and services, as well as the processes related to receiving, storing, and distribution of goods and materials.

Main duties
• Provides leadership to the department, including staff recruitment, retention, training and creates a conducive working environment to enhance staff productivity. productivity.
Develops Service Level Agreements (SLAs) between the Procurement & Stores department and the Central Laboratory for critical laboratory procurements and other generic procurements for other CIDRZ departments.
• Identifies metrics for measuring the efficacy of all SLAs and puts in place robust measures for policing these performance indicators.
• Forecasts CIDRZ procurement needs, weekly or monthly depending on internal client, and prepares monthly procurement pipelines reports.
• Reviews invoices, orders, consumption reports, and demand forecasts to estimate expected delivery times, initiates reorders, and sets deadlines for reorder.
• Reviews overall CIDRZ stores requirements and develops strategies for maximizing available stores capacity and institute cost reductions/savings for outsourced storage facilities.
• Provides general oversight for customs clearing for all inward (oversees) shipments and examine invoices and shipping manifests for conformity with tariff and customs regulations.
• Develops and documents all standard and emergency operating procedures for receiving, handling, storing and distributing goods for all CIDRZ client departments.
• Specifies Key Performance Indicators in the delivery of efficient procurement services and stores management for internal clients.
• Oversees the preparation of tender documentations (ITTS, RFPs, RFQs) for all large and complex procurements.
• Builds and develops relationships with key suppliers and represent CIDRZ in large contract negotiations in consultation with the Chief Operating Officer and resolve any contractual disputes.
• Plans, develops and implements stores safety policies and security measures for goods and supplies in CIDRZ's possession.
• Plans, prioritizes and assigns duties per workloads of staff responsible for procurement and stores.

Qualifications
• Grade 12 Certificate
• MCIPS; A Master's Degree in a relevant discipline will be an added advantage
• 7 years relevant work experience at senior management level
• Experience in an international multicultural environment and procurement of medical supplies is an added advantage
• Knowledge of USG procurement regulations desirable
• Skilled and proven Contract/price negotiator


Work Hours: 8

Experience in Months: 84

Level of Education: Associate Degree

Job application procedure
Solid foundation in procurement & supplier management best practice. Suitably qualified candidates are invited to apply. However only shortlisted candidates will be contacted.
Closing Date for receiving applications is Tuesday 20th December, 2022.
Suitably qualified candidates are invited to apply. However only shortlisted candidates will be contacted. To apply for this job, please go to http://www.cidrz.org/jobs/ 
Centre for Infectious Disease Research in Zambia
Plot # 34620 Corner of Lukasu and Danny Pule Road, Mass Media, P.O. Box 34681 Lusaka, Zambia 10101 Reception: +260 211 242 257-63
Email: info@cidrz.org@cidrzinfo  https://www.facebook.com /CIDRZ www.cidrz.org 



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