Summary
Date Posted: Wednesday, May 03 2023, Base Salary: Not Disclosed

JOB DETAILS:
Reporting to the Director Infrastructure Development from Mulonga Water Supply & Sanitation Co. Ltd and the Project Manager (PM) of VEI, the Head Project Coordination will be responsible for the coordination of the project execution of the international WOP with VEI.
The WaterWorX program phase 2 focuses on the following:
Workstream 1: Utility working processes
• Develop and implement a commercial dashboard (MIS)
• Develop a system to manage and maintain minimal stock levels for critical stock items
• Develop an integrated work order system
• Workstream 2: Enabling environment
• Conduct technical and managerial skills training
• Facilitate workshops for sectoral improvement
• Organize international exposure visits
Workstream 3: Investment mobilization
• Develop infrastructure investment plans, based on conducted infrastructure needs analysis
• Source donor funding for the various investment plans
• Implementation of investment plans
Project management
• Organize project management and governance meetings
• Knowledge sharing and management
• Financial project management, planning and progress reporting

Results, Tasks, and Responsibilities
Project Management
• Prepares, implements, monitors, and evaluates the implementation of the (WOP) project plan. He/she ensures key project targets are reached within the project cycle
• Coordinates VEIs input in the project, based on the main project agreement
• Prepares risk analysis in cooperation with the PM, monitors, and reports risks to the PM
• Supports the PM with reporting
Operational Management
• The PC is functionally responsible for the employment of local project staff under supervision and in cooperation and alignment with the project manager. He/she is responsible for recruitment, daily guidance, coordination, and development of local project staff
• He/she arranges the planning, supervision, and evaluation of short-term experts’ inputs, including the logistics of visits
• He/she reviews the recommendations received from short term experts in consultation with the management and works towards implementing the viable recommendations
• He/she acts in accordance with VEIs resourcing policies (Dutch STE, South STE, hybrid Peer Support model) and within VEI’s CSR policy
• The PC develops small-scale investment projects (Water for Life), coordinates field surveys and supervises activities/investment projects in the field
Change Management and Enabling Environment
• Is aware of the enabling environment (on national, sectoral, local, and utility level) and advises the PM how to address the enabling environment
• Applies theory and approaches of change management and determine change issues
• Supports the PM and the partner utility to implement organizational change
Financial Management
• Supports the PM in developing annual plans and budgets, annual narrative and financial report and informs PM on progress
• Advises the PM on relevant project changes (budget and other KPIs)
• Supports the PM in developing tender documents, tender selection process and contracting
Stakeholder Management
• Supports the PM representing the interests of VEI and the project with stakeholders
Knowledge management
• Contributes to the development and sharing of knowledge within the WOP, externally (in Communities of Practice), and participates in (local) peer groups
Mandate
• Takes decisions independently within the framework of the agreed project contract, project plan and the applicable regulations and guidelines. Financial decisions are made by the project manager who is financial responsible and the decision-making authority

Educational level and experience
• Academic working level, at least a Bachelor or equivalent degree in a relevant direction (e.g., water resource management, civil engineering, water quality, etc.)
• Knowledge and at least 3 years’ experience in operational management /project management in a water utility
• Proven experience in and exposure to the local working context and culture
• Experience in handling donor financed projects
• Basic knowledge of financial principles and practices of an organization and of a project
• Registered member of professional institution in Zambia
• Valid driver’s license
• Valid passport

Skills and Competences
• Result oriented: he/she must know how to convert plans into concrete goals and actions. Able to monitor and evaluate objectives, adjust plans when necessary and take action in time
• Leadership: he/she is able to follow the WOP/project vision and can translate this into a project plan/logical frame (execution), show involvement and provide exemplary behavior. Needs to be self-reflective and proactively seek feedback for continuous development
• Communication: he/she has the ability and willingness to “understand” the “partner”, can apply assorted styles based on cultural diversity. He/she has excellent communication and reporting skills (both written and oral)
• Collaboration: he/she should be a team player able to work under pressure. He/she must be willing to work in an international context
• Coaching / people management: he/she sets concrete goals together, recognizes the importance and power of diversity in teams, empowers employees, and facilitates learning and development

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Interested applicants who are suitably qualified and experienced for the above positions should submit their application letters together with certificates, detailed CV with the name of three referees via email to careers@mwsc.com.zm  no later than 15th May 2023.
Only shortlisted candidates will be contacted.



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