Summary
Date Posted: Tuesday, December 06, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Background:
The purpose of the USAID/Zambia’s Monitoring, Evaluation and Learning Platform (Z-MELP) Activity is to improve program performance management and efficiency at all levels to help the mission meet Agency requirements, make improved informed strategic and management decisions around program implementation, and advance Agency learning. In addition, Z-MELP will provide the Mission access to technical and advisory services to design and carry out specialized multiple, third-party MEL tasks including practices, processes, and requirements that support Program Cycle implementation. Further, through the MEL Platform activity, the mission will achieve efficient MEL functions to enhance data-driven decision making and strategic steering of the mission’s country strategy.
***Zambian nationals are strongly encouraged to apply***

Scope of Work:
This position is responsible for all Human Resources (HR) and Logistic matters in Lusaka office. The HR and Logistics Specialist will directly supervise the project drivers.
Human Resources
• Manage all aspects of recruitment in line with SoCha policy and processes, including advertising, reviewing, and short-listing applications, scheduling and participating in interviews, checking references, gathering all necessary documents, and ensuring they are accurate and complete, and preparing and presenting offers.
• Ensure that all long-, and short-term recruitment documentation are complete and saved in appropriate systems folders.
• Prepare Independent Consultant Agreements and Employment Agreements, collect complete and accurate supporting documentation, monitor level of effort, and distribute monthly STTA tracker.
• Manage staff on-boarding to ensure set-up of necessary equipment, systems, and other needs are in place upon start date, and oversee the orientation of newly hired long term staff.
• Review all staff timesheets for accuracy and completeness, ensure that all staff adhere to SoCha timekeeping and leave policies, and monitor staff leave balances.
• Ensure consultants and employees are paid in a timely manner and manage any necessary consultant amendments and employment agreement modifications.
• In consultation with Home Office, update the Z-MELP Employee Handbook and Local Employee Compensation Plan as required, ensuring they are in accordance with SoCha and USAID policies and regulations, and Zambian labor law.
• Oversee all aspects of national and regional personnel performance and professional development tasks—goal setting, regular evaluation, and end-of-year assessments.
• Contribute to procurement of health insurance, ensure that all staff are enrolled in Project insurance policies and serve as point of contact for any ongoing communication with providers.
• Manage all immigration needs of expat long-, and short-term staff.
Logistics
• Direct and supervise the work of project drivers
• Plan and support all logistics for the project’s office, MEL activities and other project activities, according to USAID and SoCha regulations.
• Maintain and update the project’s calendar of activities – both internal and external.
• Collaborate with technical and program teams and staff to draft contracts with vendors and service providers related to logistical.
• Ensure that a system is in place and maintained, to monitor staff communication costs, including mobile phones
• Ensure all inventory is properly tagged and recorded in the inventory records
• Conduct semiannual physical inventory and record any losses or damaged items. Prepare report to USAID for any losses
• Assist program staff to manage events (e.g., budgets, venues, equipment, and supplies)
• Prepare annual property report for USAID
• Participate as a full member in the Security Management Team
The tasks outlined above are indicative, but not exhaustive for the role and other tasks may be assigned by supervisor, the Chief of Party, or their designee.

Minimum qualifications and experience:
• Bachelor’s Degree in business administration, HR Management, or another relevant field. Diploma holders will be considered with an additional 2-year relevant experience.
• 5+ years working experience managing human resources and administrative, operational and procurement tasks on donor – preferably USAID – funded projects.
• Excellent writing, computer, and organizational skills.
• USAID experience and basic knowledge of FARs and AIDARs is highly desirable.
• Proven ability to work closely with a variety of project stakeholders including local senior and support staff, USAID personnel, Home Office staff, consultants, vendors and subcontractors to work collaboratively to solve administrative and operational problems as they arise; and
• Proven ability to independently plan and execute complex tasks while addressing daily management demands.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

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