Summary
Date Posted: Tuesday, May 14 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
You will learn the day-to-day delivery of responsive, effective, and efficient project administrative and logistic activities in support of the Zambia CP mission to serve the poor and vulnerable, both at the country program and in the field. You will contribute to the proper stewardship of project resources to help ensure operational effectiveness in support of high-quality programming.

Roles and Key Responsibilities
• Facilitate communication with all members of the project team, relevant staff in other departments/teams and external stakeholders as relevant.
• Learn how to provide specialized project administrative transactions and processes (e.g. translate, type, proofread, and/or format documents; record and transcribe meeting minutes; draft simple correspondence messages).
• Prepare transactional documents in support of project operations processes and support and facilitate coordination of transaction processing (e.g. payment requests, travel authorizations, travel advances.
• S/he will support the development of action plans for partner capacity.
• Follow up on capacity building plans for identified partner gaps.
• Collaboration with specific team members in the execution of duties.
• S/he will oversee all distributions of project materials to partners.
• Support implementation of property management processes, such as property receipt and distribution, property labeling, physical counts, etc.
• Assist with data analytics for different project data sets in line with CRS Monitoring, Evaluation and Learning Best Practices.

Basic Qualifications
• Bachelor’s Degree with a reputable University is required.
Experience working in an office environment in a clerical, logistic or administrative role.
• Experience with typing/word processing, data entry into online databases and forms, and working with various office equipment.
• Experience in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems. Proficient in Word.

Required Languages – English
Travel – Must be willing and able to travel up to 30 %. Less or more.
Knowledge, Skills and Abilities
• Good time management skills with ability to work on multiple tasks.
• Strong customer service orientation with good communication and interpersonal skills.
• Proactive, resourceful, solutions oriented and results-oriented.
Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.
• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Supervisory Responsibilities
None
Key Working Relationships:
Internal: Program teams and MQ staff
External: Implementing partners and stakeholders

Disclaimer Clause:
• This job description is not an exhaustive list of skills, effort, duties and responsibilities associated with the position. CRS’ recruitment and selection procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
• Important Note: By applying to this job, I understand and acknowledge that CRS requires its staff to treat all people with dignity and respect and to actively prevent harassment, abuse, exploitation, and human trafficking. Further, I understand that if I am a successful candidate, I will be subject to a comprehensive background check, and my personal/professional references will be asked to evaluate my behaviors related to the above safeguarding-related topics.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• Equal Opportunity Employer
• Applicant Instructions: Please email a cover letter, and curriculum vitae which should include three references to: crszambiajobs@crs.org . Please include the position you are applying for in the subject line.
• The closing date for applications is Friday, 17th May 2024. Only shortlisted candidates will be contacted for an interview.

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