Vacancy title:
Logistic Officer

Jobs at:
Gisagara District

Deadline of this Job:
15th November 2018

Duty Station:
Kibirizi Hospital, Rwanda

Summary
Date Posted: 9th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Job Title: LOGISTIC OFFICER AT KIBIRIZI HOSPITAL

Level: 5.II

Reports To: DIRECTOR

Job Description

• Follow up load scheduling for multi drop deliveries.
  
• Booking in deliveries and liaising with donors.
  
• Allocating and recording resources and movements on the transport in case of hiring.
  
• Manage sub contractors(MoU) and ensuring they deliver within agreed terms.
  
• Preparing the plan of activities relating to the use of vehicles
  
• Follow up on maintenance and vehicles fuel consumption.
  
• Purchase supplies to the ceiling of the institutional petty cash
  
• Manage all activities related to fleet cars
  
• Direct activities related to dispatching, routing, and tracking transportation vehicle
  
• Organize and manage effectively a team of drivers and vehicles.
  
• Direct investigations to verify and resolve customer complaints.
  
• Serve as contact persons for all workers within assigned territories.
  
• Produce monthly, quarterly and annual activity reports
  
• Perform other related duties as required 15. Ensure compliance with the institution asset management policy.
  
• Develop and oversee the implementation of the asset management system, including: the establishment of
  the Asset Management Unit, and departmental policies and procedures
  
• Develop and maintain the strategic and annual asset management plans aligned with the departmental strategy
  and budget, and in consultation with Public Works where applicable
  
• Develop and maintain asset registers, including; acquisitions, maintenance management, transfers and valuations
  
• Develop and maintain the lease register
  
• Develop asset needs assessment, acquisition management, operational and disposal plans
  
• Execute and monitor the implementation of the asset acquisition, maintenance and disposal plans
  
• Plan and execute the asset verification, investigate and report on variances, make necessary recommendations to resolve discrepancies, and update the asset register
  
• Verify the spatial plans to the physical asset and update with changes, for example; renewals and enhancements
  
• Develop, implement and manage mechanisms to safeguard assets
  
• Prepare a monthly reconciliation with supporting schedules of the asset registers to the relevant accounting records, and resolve unlearned items
  
• Prepare a business plan for the life cycle of assets, including; an analysis of pricing options utilizing life cycle cost, and recommendations on the most appropriate asset solution
  
• Ensure management of assets acquisition, transfer and its distribution
  
• Contribute to the hospital environmental hygiene
  
• Participating in quality assurance and quality improvement of the hospital
  
• Perform any other duties as assigned by immediate line Manager.
  
• Submit monthly, quarterly and annually report to the supervisor
  

Job Profile

A0 in Store Management, Management, Accounting, Finance, Economics, Public Administration, Administrative Sciences Key

Technical Skills & Knowledge required:

• Knowledge of Management of Material Resources;
  
• Knowledge of supply chain management;
  
• Organizational Skills;
  
• Computer Skills;
  
• Communication Skills;
  
• Report writting & Presentation Skills;
  
• Analytical Skills;
  
• Interpersonal Skills;
  
• Time management Skills;
  
• Team working Skills
  
• Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage