Summary
Date Posted: Tuesday, May 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
National Project Personnel – Operations Specialist
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IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
• FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
• Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
• Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
• FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
• All selected candidates will undergo rigorous reference and background checks
• All applications will be treated with the strictest confidentiality

Organizational Setting
The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.
Under the 11th European Development Fund (EDF), FAO in Zambia will be partnering with the European Union, the Ministry of Agriculture and the Maize and Wheat Improvement Centre (CIMMYT) to implement a 4.5-year program on Sustainable Intensification of Smallholder Farming Systems in Zambia (SIFAZ). The project will focus on building demonstrable synergies between research and promotion of appropriate sustainable agriculture intensification practices. At the same time, it provides an opportunity to further advance FAO technical coordination with Consultative Group on International Agriculture Research (CGIARS).

Reporting Lines
The Operations Officer reports to the Chief Technical Advisor (CTA) under the overall guidance of the FAO Representative in Zambia The He/she works in close collaboration with implementing partners from Ministry of Agriculture (MoA), NGOs and relevant FAO technical units in headquarters, at regional level (RAF) and sub-regional level (Sub-regional Office for Southern Africa (SFS) and in close collaboration with administrative and technical units in FAO Zambia.

Technical focus:
Coordinate operational support to implementation to the European Union Funded Sustainable Intensification of Smallholder Farming Systems in Zambia (SIFAZ) project implemented by FAO Zambia.

Tasks and responsibilities
• Act as a focal point for all project operational matters, organize and handle the day-to-day operational activities of the field programme (including emergency, rehabilitation and development projects, in national, regional and global projects) and takes action in consultation with supervisors on any issues which arise during the execution period; Prepares project task force meetings and provides secretariat support ;
• Ensure the timely provision of project inputs (personnel, technical support services, sub-contracts, training, equipment and supplies) directly by the Organization or, when appropriate, through contractors and in liaison with other support units;
• Participate in the preparation of project work plans, monitor progress and identify corrective measures to overcome operational constraints;
• Review and monitor the project budget, prepare requests and revision as required, maintain and monitor budget expenditures and resources, reviews project transaction listings with a view to identify errors in accounting against budget lines;
• Prepare and submit the Project Implementation Reports and any other reports required by the Organization;
• Ensure the completeness and quality of data and documentation in the FAO corporate systems (e.g. GRMS, FPMIS), for all assigned operational field projects and activities;
• Prepare analytical reports on project performances as required;
• Coordinate action concerning the completion of field projects and arranges for timely and adequate reporting, including identification of project follow-up requirements;
• Contribute to the formulation of project proposals according to FAO’s procedures and prepare project documents for technical clearance and final approval under different funding arrangements;
• Performs other duties as required
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Candidates Will Be Assessed Against The Following
Minimum Requirements
• Advanced university degree in public or business administration, finance, accounting, economics, social sciences or other fields related to the FAO mandate;
• At least Five years of relevant experience in project management/operations and support;
• Working knowledge of the English language [i.e. spoken and written]
• Should be a Zambian National

FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Selection Criteria
Candidates will be assessed against the following:
• Extent and relevance of experience in supporting, advising and guiding the implementation of complex, multi-stakeholder projects;
• Ability to develop plans for the implementation and coordination of project operations in developing countries, in partnership with UN agencies, NGOs and other concerned actors;
• Extent and relevance of experience in programme/project formulation, analysis, planning and implementation
• Understanding of FAO policies and programmes is considered a strong asset;
• Extent of experience in formulation, implementation and monitoring of projects;
• Familiarity with UN administrative, operational and financial procedures is an asset

Additional Information
• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required. Vaccination status will be verified as part of the medical clearance process.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure
To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
To apply for this job please visit jobs.fao.org.

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