Summary
Date Posted: Tuesday, December 27, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
JOB DESCRIPTION
Department/Unit: Finance and Operations
Location: Kabwe, Kapiri Mposhi, Chipata, Nakonde, Lusaka, Kasama and Chirundu
Duration: Full-Time
Reports to: Finance and Administrative Officer

Background:
The USAID Controlling HIV Epidemic for Key and Underserved Populations (CHEKUP II) Activity is a five-year project to address the needs of people living with HIV (PLHIV) and those most at risk of acquiring HIV and contribute to HIV mitigation and epidemic control, improving the health outcomes of priority populations in the highest HIV-burden provinces of Zambia. USAID CHEKUP II is implemented by John Snow Health Zambia (JSH).
Position Description:
The Office Assistant is a full-time position and will be based in seven districts. S/he will assist in general office administration including the maintenance and cleaning of the project office. S/he will report to the Finance and Administrative Officer.

Roles and Responsibilities:
• Responsible for the maintenance and cleaning of project offices and equipment.
• Providing logistical support and arrangements for meetings, including the setup of equipment.
• Assisting visitors to the project with office support facilities.
• Assist in obtaining quotations, compiling and analyzing cost information and data to assist in the selection of vendors including preferred vendors for stationary, supplies, outside services, and update information periodically.
• Assist in maintaining inventory for stationery, consumables such as office refreshments and timely ordering of same.
• Handle and account for Petty Cash advances and small office expenses.
• Distribution of internal office documentation.
• Manage the reception
• Perform errands on behalf of the project within Hub operation area

Required Qualifications and Skills
• Minimum grade 12 certificate
• A certificate or diploma in a similar related management field
• Minimum of 2 years’ experience in a similar office assistant position.
• A certificate in business studies, administration or equivalent an added advantage
• Knowledge of and ability to operate basic office equipment such as computers, scanners, copiers, faxes, & projectors.
• Basic computer skills required including ability to use email and word processing.
• Good interpersonal skills and ability to work as part of a team
• Presentable and able to interact professionally with partners and clients.

Work Hours: 8

Experience in Months: 24

Level of Education: Professional Certificate

Job application procedure
To apply please complete the application form available HERE. Applicants are required to submit a cover letter and CV with three references and full addresses and contact information via the application form
Closing Date: January 02, 2023
Please note that you do not need to apply if you do not meet the minimum requirements. Only candidates meeting the minimum requirements will be contacted. If you have not heard from us within 3 weeks after the closing date, kindly assume that your application was not successful.
John Snow Health Zambia, Limited is an Equal Opportunity, Affirmative Action Employer committed to workplace diversity. We are committed to providing equal employment opportunities for all qualified applicants and employees without regard to age, race, color, national origin, ancestry, creed, religion, gender, disability, marital status, sexual orientation, sexual preference, genetic information, political affiliation, or military status (special disabled veterans or veteran status) in any employment decisions.



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