Vacancy title:
Office Assistant
Jobs at:
World Vision ZambiaDeadline of this Job:
Thursday, August 03 2023
Summary
Date Posted: Friday, July 21 2023, Base Salary: Not Disclosed
JOB DETAILS:
Key Responsibilities:
Key Outputs/Responsibilities
Office Cleanliness/management
• Support the manager in ensuring all offices and/or workspaces are well cleaned and maintained according to the expected standards to create a conducive work environment for all.
• Venues and accommodation for office meetings and visited arranged
• Ensure timely servicing and repair of office equipment.
• Ensure timely processing of utility, occupancy bills and other bills.
Petty Cash Management
Support the Accountant in managing petty cash float as per WVI procedure and guidelines.
GIK Management
• Ensure quality and timely dispatching and reporting of all GIK distributed as per standard and guidelines.
• Ensure that GIK is tracked using the NTS
• Ensure that GIK Minimum Standards are strictly followed in handling GIK
Stores Management.
• Ensure that the items purchased as per PO are receipted and GRNs are duly signed for all items.
• Ensure that all items are requested for from stores and appropriate staff duly signed on the stores requisition.
• Ensure that bin cards are updated as per current stocks
•
• Procurement of office supplies.
• All staff have adequate office supplies.
• Ensure all offices are supplied with water at all times
Office Security
Ensure timely opening and securely locking offices as well as all electrical appliances are switched off.
Provision
Verify and receive goods and services purchased as per the PO in provision as well as maintain a manual GRN
Minimum requirements:
• Grade 12 Certificate
• Certificate in any Tertiary Form of Education is an added advantage
• Working Knowledge of Stock Inventory
• Experience working as an Office Assistant/Caretaker
• Flexibility to work during weekends and Public Holidays
• Honesty, Creativity and self-awareness
Job Experience: No Requirements
Work Hours: 8
Experience in Months:
Level of Education: High School
Job application procedure
• Interested and qualified? Click here to apply
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