Summary
Date Posted: Thursday, October 27, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Seaborg Tracking Zambia Limited is an equal opportunity employer, it was established in 2014 in response to the growing market demand for high quality and innovative solutions at affordable prices. Seaborg has offices in Lusaka and Kitwe with Livingstone and solwezi offices scheduled for operationalization in the first quarter of 2023 we have the widest coverage and can meet country wide needs.

About the Role:
The Office Manager will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. The Office Manager is responsible for developing intra-office communication protocols, streamlining administrative procedures, inventory control, office staff supervision, and task delegation.

Office manager responsibilities:
• Organize and schedule meetings and appointments.
• Preserve human Resource policies, office policies, office operations and procedures as necessary.
• Manage relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.
• Manage contracts and price negotiations with Clients, office vendors, service providers, and office lease.
• Responsible for creating PowerPoint slides and making presentations.
• Manage executives’ schedules, calendars, and appointments.
• Ensure that results are measured against standards, while making necessary changes along the way.
• Allocate tasks and assignments to subordinates and monitor their performance and keep the management properly informed.
• Responsible for recruiting staff for the office and providing orientation and training to new employees to ensure top performance of office staff.
• Responsible for ensuring office financial objectives are met by preparing annual budget for the office, planning the expenditures, analysing variances, and carrying out necessary corrections that may arise.
• Coordinate office staff activities to ensure maximum efficiency and evaluate staff performance.
• Ensure filing systems are maintained and current to ensure security, integrity, and confidentiality of data.
• Prepare operational reports and schedules to ensure efficiency.
• Maintain a safe, secure, and pleasant work environment.

Office manager requirements:
• Proven office management, administrative, or assistant experience.
• Excellent time management skills and ability to multitask and prioritize work.
• Excellent written and verbal communication skills.
• Knowledge of accounting, data, and administrative management practices and procedures.
• Knowledge of clerical practices and procedures.
• Knowledge of human resources management practices and procedures.
• Knowledge of business and management principles.
• Computer skills and knowledge of office software packages.

Office manager key skills & proficiencies:
• Problem Solving
• Time Management
• Integrity
• Teamwork
• Supervising
• Interpersonal Skills
• Motivation

Qualifications:
• First degree in Business Administration, Public Administration or related field, with at least 2 years of office management experience in a reputable organization company.
• Experience with fleet management, inventory management, logistics support and vendor management
• Demonstrated experience in supervision of support staff.
• Driving License

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure
Send your application letter, CV and qualifications to jobs@seaborgzambia.com before 17hrs 12th November 2022 addressed to The Director Administration/ Finance


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