Summary
Date Posted: Monday, September 13, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Family Legacy Missions Zambia (FLMZ) is a Faith based organization that upholds Christian values and morals in the education of the orphaned and vulnerable children it serves. The organization seeks to recruit suitably qualified, experienced and competent individuals who will demonstrate commitment to FL mission, vision, and values to be based in Lusaka for the following position:

Operations Director
Job Summary
The purpose of this role is to lead, manage, and support operations team and ensure efficiency and excellence in the delivery of support services to FL Mission in Zambia including; procurement, logistics, fleet management, Information and Communication Technology (ICT), security and asset management. The position holder manages and develops the department strategy, action plan and budget in line with the organizational strategy.

Key Performance Areas
Administration and Logistics
• Provides overall management to the procurement and logistics and ensures that optimum support is provided to sponsorship programming within established Family Legacy’s operational principles and operational Standards.
• Develops administration policies, systems and procedures and initiate development and/or corrective action as required.
• Supports, reviews and monitors the adherence of the operational policies and ensure compliance to Zambian laws.
• Manages property leases, major contracts and all other major administrative actions.
• Reviews and monitors the vendor data base and ensures FLMZ policies and procedures are adhered to in the purchasing of goods and services and takes corrective action as required.
• Reviews and monitors the production and use of administration data and initiate development and correction of such practices as required.
• Provides team leadership to the operations department.
• Manages performance of the operations department by working with them to set up goals and undertaking staff appraisals and feedback
Information Technology
• Provides overall management to the Country Office’s Information Technology (IT) unit to ensure that optimum administrative support is provided to services to the mission within operational procedures.
• Reviews and monitors IT policies, systems and procedures and initiate development and/or corrective action as required in collaboration with the IT Manager.
Security
• Ensure the needs of each Family Legacy programming location are met to its specific needs and requirements in compliance with FLMZ policies and corresponding sponsorship programming teams.
• Develop security policies to ensure all FLMZ programs and facilities are safe and secure.
• Analyze and asses internal and external security concerns at each FLMZ location and take steps to mitigate these risks.
Oversight of Sponsorship Operations
• Maintains oversight of all operations supporting programming in collaboration with the Program Managers, Finance Manager, Procurement Manager, and Property Development and maintenance Coordinator.
• Provides policy, systems, and compliance support to the above.
Property Development & Maintenance
• Collaborates with Property Development & maintenance Coordinator, other project coordinators and FLMZ Programming Departments to ensure all construction projects are developed to serve the strategic needs of the ministry and meet all ministry standards.
• Coordinate project objectives, budgets and contracts to complete project in compliance with FLMZ and FLMI requirements.

Knowledge and Qualification
• Degree in Business Management, Project Management or its equivalent
• MBA will be an added advantage
• Develop, motivate, and manage Operations team members by setting and holding high standards for performance.
• Exhibits and promotes Christian principles of servant leadership in decision making and working with other members of staff, especially in conflict resolution.
• Promotes innovation and learning amongst team members to achieve goals.
• Communications clearly and effectively both verbally and written.
• Ability to work well with others in a multi-disciplinary and cross-cultural environment.
• Strong analytical skills in problem solving and strategic thinking.
• Strong negotiation skills.
• Strong management skills in coaching, problem solving and people management.
• Excellent listener who understands and shows sensitivity to the needs of others/other programs and works to serve those needs through property development, management and maintenance.
• Strong planning, budgeting and organizational skills

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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Job application procedure
Click this link and complete the process by sending your CV to careers@familylegacyzambia.org clearly labelling the position applied for in the subject line.
Closing date: 20th September 2021. Only shortlisted candidates will be contacted.

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