Summary
Date Posted: Monday, February 10 2025, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
The position is a key support function for the HR Department. The officer will work to strengthen the skills complement for the Human Resource within the institution. The Payroll & Operations Coordinator will be responsible for the Administrative functions and areas of focus include onboarding and offboarding, payroll management and employee relations,

Key Responsibilities
• Maintain the Physical and Electronic filing system in HR and conduct periodic checks to ensure all staff files are kept up to date with required documentation and that documentation is audit ready at all times.
• Ensure that payroll validation process is conducted thoroughly and on time on a monthly basis.
• Ensure timely preparation of payroll for onward payment as per deadlines
• Timely submission of up to date monthly payroll records i.e Leave management, Joiners and leavers, Statutory uploads
• Maximize the use of the HRIS functions fully for all reports and data analysis
• Ensure all staff personal information in HRIS are correct and up to date
• Ensure all staff have access to the Employee Self Service portals including, Bencon/Saturnia and NHIMA
• Follow up information in the biometrics system on logging to match with the HRIS on leave application to ensure staff whereabouts are accounted for at all times
• Collecting and analyzing employee data and responding to all data requests
• Support the HR Manager to ensure company compliance with all existing AMZ and Zambia Labor Law Legislation such as the Employment Act, Minimum Wages and Conditions of Employment and Industrial and Labour Relations Act

Requirements:
• Bachelors Degree in HR Management, Public or Business Administration
• ZIHRM CPD Level 1 Courses are an added advantage
• At least two years’ work experience in a similar role
• Proficient in Microsoft Office
• Experience in the use of any HRIS is an added advantage
• Good inter-personal and communication skills.
• Analytical, organizational and leadership skills.
• Good report writing and presentation skills.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

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