Summary
Date Posted: Thursday, July 20 2023, Base Salary: Not Disclosed

JOB DETAILS:

POSITION OVERVIEW:
The Procurement Officer has the responsibility for the management of daily procurement activities in the school from the request to the delivery of goods. Works and services
As an administrative assistant, he she has the responsibility of filing documents and all records for the finance director. Halshe shall also be the first point of contact and perform all secretarial duties when the need arises

PROFESSIONAL QUALIFICATIONS AND EXPERIENCE
• Diploma or Bachelor in Procurement and or Supply chain management (1-5 years) experience as a Procurement Officer
• Experience in running full tendering exerces
• Computer literacy qualification is essential Proven ability to utilize and develop computerized spreadsheet and word-processing applications Excellent IT skills including use of Microsoft Office E-Tendering tools or Purchase to pay (ERP) systems Procurement Software and Asset Software experience are essential

SKILLS
• Procurement analysis
• Supply chain management Report writing
• Excellent oral and communication skills
• Good coordination, problem-solving and networking skills

COMPETENCIES
A good listener
• Strong interpersonal and communication skills
• Mature, empathetic and professional
• Independent attention to detail
• Possesses integrity and ability to maintain accurate and confidential records
• Able to collaborate with and motivate
• High integrity and honesty
• Amicable
• Ability to work under minimal supervision
• Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines

DUTIES AND RESPONSIBILITIES
• Assist in the selection of appropriate suppliers and contractors, to promote good procurement practices with due regard to sustainability, ethical purchasing standards and costing
• Draft an appropriate service level agreement to properly evaluate the performance of suppliers, and report on this on a regular basis.
• Taking minutes of departmental
• Implementing and enforcement of Procurement and store regulations policies systems and procedures
• Scanning of various finance and procurement documents
• Responding to phone calls, emails and letters
• material replenishment and supplier performance
• Monitor, evaluate and improve supplier performance, according to an appropriate Service Leve Agreement on a continuous basis. •Control and monitor expenses against approved budgets
• Develop sourcing strategies • Cost-saving budgeting and targeting - Set and plan how to achieve supplier accreditation and service level management, payment terms negotiation, optimization and management
• Maintain contracts with vendors •Review inventory and update as required.
• Receive orders from various
• Initiate and keep track of orders Receive inspect and distribute
• orders
• Reconcile or resolve order discrepancies with supplies. Monitor delivery times to ensure they are on time
• Maintain good relationships with suppliers and renegotiate prices on a regular basis
• Keep daily records
• Work with the Accounts department to ensure payments are submitted to vendors on time.
• Handle Administration and reporting as necessary
• Highly organized and able to meet Responsible for order placement recommendations
• Filing of various documents including
• Make or purchase policy analysis and quotations, minutes and contracts and any other documents for the Finance director
• Work with immal stakeholders (Headacher teachers and other operations staff to determine procurement needs, quality and delivery requirements


Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

Job application procedure

If Interested please email your CV and application letter to humanresourcemm2023@gmail.com  and colibrifeskill@gmail.com 
The deadline for Submission is
Thursday, August 3, 2023


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