Summary
Date Posted: Tuesday, September 24 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Overview
The Procurement Assistant will work to manage the following Procurement activities:

Objectives of this role
• Support the company in optimizing best Procurement policies and practices.
• Provide excellent customer service.
• Demonstrate effective organizational and resource management skills.
• Comply with national and local regulations.

Responsibilities
• Assist in audit of documentation and contract terms required for trade transactions.
• Assist in building relationships with organisational network and external vendors for procurement.
• Assist in ongoing review records and information to determine if work processes and procedures are effective.
• Draft proposal requirements or procurement details to potential sellers.
• Gather list of sellers in line with selection processes.
• Operate new technologies and electronic tools.
• Provide receipt of products based on procurement requirements and quality assurance processes.
• Support data collection on potential sellers that fulfil requirements.
• Support procurement activities based on product specifications and customer needs.
• Support work improvement activities and performance improvement strategies.
• Track statuses of purchase orders based on organisational procedures.
• Use the latest technology to improve operations.
• Submitting payment requisitions on behalf of suppliers and staff.
• Performing clerical tasks such as filing, scanning documents into an electronic system, and making copies of documents
• Making travel arrangements for executives, including booking flights and arranging accommodations and transportation as needed
• Assist the Procurement Manager conduct market analysis and research as needed
• Drafting letters and memos to staff members and vendors, as directed by supervisor.
• Preparing Local Purchase Orders (LPO) and ensuring these are signed off appropriately as needed.
• Ensuring that the records management system is, managed, maintained and
• Ensure that an accurate track of contracts is kept

Required qualifications
• Advanced Diploma in Purchasing and Supply Management, bachelor’s degree will be an added advantage
• 2 years’ experience
Preferred skills and qualifications
• Paid up Member of the Zambia Institute of Purchasing and Supply (ZIPS)
• Minimum 1 year experience in a procurement role
Business Unit: GBU Flexible Gen & Retail
Division: Energy Access
Legal Entity: FENIX INTERNATIONAL ZAMBIA LIMITED COMPANY
Contract Type: Fixed-Term
Job Type: Full – Time
Professional Experience: Junior (experience < 3 years)
Education Level: Technical College Diploma

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
• To apply for this job please visit jobs.engie.com.

All Jobs

QUICK ALERT SUBSCRIPTION