Summary
Date Posted: Wednesday, September 06 2023, Base Salary: Not Disclosed

JOB DETAILS:
John Snow Health Zambia Limited (JSH), is a public health company that offers a full range of services, implementing public health interventions to improve individuals and communities’ health in Zambia and the region. As a Company JSH is committed to working with governments, non-governmental entities, the private sector, civil society, and communities to improve the provision of public health services.

JSH is implementing the USAID Controlling HIV Epidemic for Key and Underserved Populations
(CHEKUPII) Activity which was awarded on September 13, 2022, with implementation through September 6, 2027. The Activity aims to support the Ministry of Health in mitigating against and attaining HIV epidemic control by increasing equitable access to, and use of person-centered, community-driven, and high-quality HIV prevention services for key and underserved (priority) populations. USAID CHEKUP II Activity operates in seven districts with the highest HIV-burden in Zambia. USAID CHEKUP II Activity seeks dynamic and highly experienced candidates to fill the following vacant positions.

16. POSITION NUMBER SIXTEEN

Job Title: Procurement Clerk
Department/Unit: Administration/ Procurement
Location: Lusaka, Zambia
Category: Full - Time
Reports to: Procurement Manager

1. Roles Purpose:
The Procurement Clerk will be responsible for a variety of local and international procurements primarily for JSH Zambia office operations and CHEKUP equipment. Key to the success of this position will be the ability to liaise effectively with different units within the office i.e. IT, MIS, Administration, Finance, etc.

2. Tasks and Responsibilities:
● Prepare tender documents; undertake tender evaluations, placements and management of contracts.
● Ensure all purchase orders are raised in compliance with JSH policies and ensuring that all applicable FAR guidelines are followed and all required waivers and documentation are in place.
● Maintain auditable records for all procured items which include all supporting documentation: FPRs, FPQs, bid evaluations with memorandum of negotiation, purchase orders, invoices and proofs of delivery.
● Work with JSH staff on how to pre-qualify vendors for some procurements (e.g. quotes from hotels valid for 3 to 6 months)
● Work with staff on procurement guidelines, ensuring that staff develop the capacity to follow all applicable procurement rules correctly.
● Following verification of satisfactory receipt of goods or services, coordinate timely payment with JSH Finance.
● Produce periodic status reports on procurement as required by JSH Zambia & USAID.
● Implement and adhere to JSH’s personnel and fraud management policies.
● Perform other duties as assigned.

3. Education, Experience, Knowledge, Skills and Behaviours:
● Diploma or higher in procurement, logistics or any related field.
● 1 – 2 years of experience in procurement of goods and services.
● Must be a member of Zambia Institutes of Purchasing and Supply (ZIPS)
● Knowledge of USAID procurement regulations preferred.
● Basic understanding of strategic sourcing.
● General understanding of supply chain including planning and inventory.
● Strong representational and interpersonal skills.
● Must be a detail-oriented person with good organizational skills.
● Good written and verbal communication and presentation skills in English.
● Proficiency in common computer packages such as Word and Excel and familiar with the use of databases.
● Strong initiative and self-motivation required, with a commitment to teamwork and ethics


Work Hours: 8

Experience in Months: 12

Level of Education: Associate Degree

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