Summary
Date Posted: Monday, September 13, 2021 , Base Salary: Not Disclosed

JOB DETAILS:
Family Legacy Missions Zambia (FLMZ) is a Faith based organization that upholds Christian values and morals in the education of the orphaned and vulnerable children it serves. The organization seeks to recruit suitably qualified, experienced and competent individuals who will demonstrate commitment to FL mission, vision, and values to be based in Lusaka for the following position:
Procurement Manager

Job Summary
The overall responsibility of the Procurement Manager is to serve the administrative needs for Family Legacy’s sponsorship programs by managing the procurement process, and contracts with vendors/suppliers. Plan and coordinate departmental affairs in collaboration with FLMZ programs. The position holder ensures that staff members understand Family Legacy’s procurement process, guidelines and procedures.

Key Performance Areas
Procedures, process and applications support
• Maintains operational management systems for procurement, warehouse, and other key assets to ensure all organization objectives through collaboration with FLMZ sponsorship programming.
• Provide input and manage the implementation of policies, procedures, and guidelines to support Ministry operations as per FLMZ Operations Manual.
Procurement
• Accountable for developing, communicating, and maintaining the procurement process for all aspects of the ministry in liaison with respective programming departments to support and serve ministry objectives.
• Develop and implement procurement process to maximize and leverage organization’s purchasing power through bulk orders, consolidation, commercial excellence and optimization, especially where same or similar items are needed by multiple departments.
• A Procurement Manager manages and directs the purchasing of all the goods and services a company needs
• Create and Manage a database of preferred vendors/contractor s/service providers that operate in compliance with FLMZ policies and the laws of Zambia to serve and meet organizational requirements and review it periodically to ensure accuracy and effectiveness.
• Regularly evaluate control measures used to manage risk in all supply chain business processes and guide management in development / improvement of control measures as necessary.
Contract Management
• Provide management and oversight of all contracts for service providers and lease agreements for all aspects of the ministry ensuring that FLMZ maximizes the results from service providers, contractors, landlords. Manage Head Office, fulling the requirements of the ministry.
• Coordinate and develop relationships with vendors/contractors ensuring FLMZ is stewarding its resources and the needs of the ministry/staff are met.
• Advise and provide guidance to FLMZ programming to guarantee the best outcomes for their program objectives are met for any and all contracts and/or service agreements.
• Maintain risk register and monitor to ensure risks associated with procurement process are mitigated.
• Oversees the review of agreements and contracts and ensure compliance with Zambian laws and regulation, ensure the interface with the legal advisors in collaboration with the OM.
• Child Protection: Provide oversight in cooperation with other staff to ensure the compliance of Family Legacy’s Child Protection Policy to safeguard and protect children from all forms of harm and abuse.

Skill and Qualification
• Degree in Purchasing and Supply or its equivalent
• MBA will be an added advantage
• Exhibits and promotes Christian principles of servant leadership in decision making and working with other members of staff, especially in conflict resolution.
• Promotes innovation and learning amongst team members to achieve goals.
• Communications clearly and effectively both verbally and written.
• Gains, develops and retains credibility for personal relationships with others and job performance.
• Ability to work well with others in a multi-disciplinary and cross-cultural environment.
• Creates strong direction for own part of organisation to serve the needs in the overall Family Legacy context.
• Strong analytical skills in problem solving and strategic thinking.
• Strong negotiation skills.
• Ability to work effectively with others on a team and independently, especially under pressure.
• Excellent listener who understands and shows sensitivity to the needs of others/other programs and works to serve those needs through procurement, fleet management, and transportation/logistic

Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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Job application procedure
Click this link and complete the process by sending your CV to careers@familylegacyzambia.org clearly labelling the position applied for in the subject line.
Closing date: 20th September 2021. Only shortlisted candidates will be contacted.

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