Summary
Date Posted: Tuesday, October 17 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job summary
• Incumbent provides administrative and financial support required by the respective teams, act as administrative/logistical liaison between the teams, finance and procurement departments. To track financial requests, quotations and location of equipment and other relevant administrative/logistical tasks.

Main duties
• Provides dynamic and proactive administrative support to the Program Coordinator/ Project Manager, Regional Coordinator, Mentorship, District, Facility and Community Team members.
• Liaises with all team members to coordinate request of activity funds according to draw down schedule and according to approved budget.
• Processes and submits all expense requests as per the stipulated submission procedures as well as follow up the process proactively.
• Manages accurately office petty cash, prepares receipts and expenditure statements for submission to Finance and ensures timely retirements of activity funds.
• Facilitates procurement and availability of all required office supplies.
• Ensures office utilities such as electricity are paid for timeously as necessary.
• Tracks program expenses and supports tracking of approved program budget.
• Maintains an active log system on all logistics orders and deliveries.
• Maintains a good hard & soft copy filing system on all program correspondence and other
• documentation.
• Maintains a good stock and inventory management of onsite and offsite CIDRZ assets.
• Coordinates travel plans of the teams and helps to plan/organize travel arrangements
• accordingly, with good communication of all parties involved.
• Coordinates transport routing and drivers in line with CIDRZ transport policies.
• Manages and organizes program events such as: trainings, meetings, retreats, team building
• activities, etc.
• Schedules and prepares for meetings and takes minutes as requested.

Qualifications
• Diploma in Business Administration or other relevant equivalent qualification
• At least 2 years’ relevant work experience working in an office environment and program
• support
• Ability to understand and utilize systems (e.g. ERP System)
• Organizational Skills
• Proven competency in MS Office, Internet, MS-PowerPoint and related systems
• Excellent interpersonal and intercultural communication skills
• Accurate and attentive to detail
• Ability to work under pressure and meet deadlines
• A commitment to teamwork and ability to work individually

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
• Suitably qualified candidates are encouraged to apply. However, only shortlisted candidates will be contacted.
• Interested and qualified? Click here to apply

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