Summary
Date Posted: Thursday, March 28 2024, Base Salary: Not Disclosed

JOB DETAILS:
Description:
Reports to Project Manager. The incumbent will support the detailed administrative and logistical coordination of the TBLON project to ensure project activities are implemented according to project work-plan

Main duties
• Works with Program Manager and Provincial team leads in activity planning and implementation of project activities
• Facilitates meeting coordination, including scheduling of meetings (physical and virtual) and minute taking where necessary.
• Liaises with CIDRZ support departments regarding project requests to ensure funds and supplies are availed when required.
• Ensures project district offices are well maintained (internally and externally) and up to date with all utility payments and rental obligations
• Supervises transport and administrative staff, provides orientation and mentorship where needed.
• Supports provincial staff with activity budget development and review of activity funds retirement reports before submission to Finance.
• Carries out tracking of project finance and procurement requests processed by project assistants and ensure weekly updating of tracking reports onto departmental SharePoint folder.
• Conducts monthly review and analysis of project commitment analysis by comparing ERP transactions and expense logs with project accountant.
• Updates monthly and quarterly the project inventory database and tracking mechanisms for project supplies.
• Updates project asset register as and when supplies are procured, ensuring all items are tagged and branded with logos from the funders.
• Ensures appropriate and efficient requisition procedures are in place for program inventory.
• Coordinates the distribution of all stock to sites and work with project Administrative Assistants to ensure supplies are delivered to end users (facilities) and supply and delivery notes efficiently filed.
• Works with the project Administrative Assistants, to ensure weekly finance, procurement and stores status reports are prepared and availed to project leadership

Qualifications
• Relevant University Degree
• At least 3 years relevant work experience in a busy work environment\
• Strong command of English language (verbal and written).\
• Demonstrated proficiency in MS Office programmes, including advanced skills in Word, Excel, and power point
• Must be highly organized, independent thinker and detail oriented
• Excellent interpersonal skills, communication skills, flexible attitude and enthusiastic
• Experience providing administrative support to a large project.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
• Suitably qualified members of staff are encouraged to apply. However, only shortlisted candidates will be contacted.
• Interested and qualified? Click here to apply

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