Summary
Date Posted: Wednesday, October 06, 2021 , Base Salary: Not Disclosed

JOB DETAILS:

School-to-School International is seeking a Programs Assistant to join the team in its Lusaka-based office to support the newly awarded Transforming Teacher Education, a five-year project funded by the United States Agency for International Development (USAID) and implemented in partnership with Florida State University.

Responsibilities:
• Support the technical team in planning logistics of all programmatic activities
• Complete procurement forms, collect quotations, and execute other related work for all programmatic-related procurements
• Assist in workshop coordination, including preparations and post-workshop actions
• Manage participant invitations and communications for trainings, meetings, and workshop logistics
• Provide general programmatic support, such as meeting planning, taking minutes, monitoring files, filing program-related documents, and other programmatic services, as required
• Work with the technical and finance team to support teaching and learning materials' printing, procurement, and distribution processes, as necessary
• Attend team meetings and organizational initiatives, as needed
• Coordinate and support international and local travel arrangements for activity participants
• Coordinate with key partners such as the University of Zambia, the Ministry of General Education, and Zambia's colleges of education 2
• Work with the finance and administration team to support the preparation of budgets and forecasts
• Provide IT, computer, and electronics support during meetings, workshops, and activities
• Other duties as assigned


Qualifications:
• Degree in business administration, communication, project management, or other related fields; comparable and relevant work experience may replace educational requirements
• At least one year of specific experience in administrative management, executive secretariat, or project management with international organizations
• Experience working with remote teams and communicating using Skype, WhatsApp, Zoom, or other communication platforms
• Experience in IT is a plus
• Extremely organized
• Excellent command of the Microsoft suite (Word, Excel, PowerPoint) and project management software
• Strong communication, written, and interpersonal skills
• Fluency in English
• Ability to interact professionally with team members, consultants, financial institutions, and USAID
• Willingness and flexibility to adapt to changing priorities and shifting deadlines
• Willingness and ability to travel occasionally to sites as needed


Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

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