Project Assistant job at Ministry of Infrastructure, Housing and Urban Development
94 Days Ago
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Vacancy title:
Project Assistant

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Civil & Government ]

Jobs at:

Ministry of Infrastructure, Housing and Urban Development

Deadline of this Job:
Wednesday, December 18 2024 

Duty Station:
Within Zambia , Lusaka, South - Central Africa

Summary
Date Posted: Wednesday, December 11 2024, Base Salary: Not Disclosed

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JOB DETAILS:
TERMS OF REFERENCE FOR THE PROJECT ASSISTANT

Background
The Government of the Republic of Zambia (GRZ) has received financing from the World Bank (WB) towards the cost of implementing the Transport Corridors for Economic Resilience Project (TRACER) which will focus on three (3) key regional transport corridors namely the Serenje to Mpika, Kazungula to Katima Mulilo and the Lusaka to Luangwa Roads.

A Project Management Unit (PIU) will be established in the Ministry of Infrastructure, Housing and Urban Development (MIHUD). It will be led by a full-time Project coordinator and supported by a Project Assistant among other key staff. The PIU will also ensure effective coordination between all the implementing agencies.

The MIHUD now wishes to engage the services of a suitably qualified candidate to fill the vacant post of Project Assistant under the TRACER Project.
1. Duty Station: TRACER offices, Ridgeway, Lusaka
2. Reports to: TRACER Project Coordinator
3. Title: Project Assistant (1 Post)
4. Responsible to: The Project Assistant will be responsible to the TRACER Project Coordinator on all project operational matters and will work closely with all other Project Specialists and implementing Ministries, and Spending Agencies (MPSA), and other key stakeholders during project implementation processes.

Objectives of the assignment:
The Project Assistant will be a part of the Project Implementation Unit (PIU), and will be the lead in tracking progress on all project activities. In liaison with other Project specialists, the Project Assistant closely with other Project Specialists, will ensure timely updates on progress and reporting to the Project Coordinator for timely intervention framework.

Scope of Services/Duties:
The Project Assistant will lead in tracking project activities and provide timely status of progress periodically.
Specifically, Project Assistant is expected to: –
1. Work closely with the Monitoring and Evaluation (M&E) specialist to Implement M&E System:
2. Keep record of all reviews of project level Monitoring & Evaluation (M&E) plan and associated work plans for each component/activity (as reflected in the results framework)
3. Work closely with the Activity Project managers to generate and keep risk register for project activity.
4. Keep track of all planned activities in the main implementation plan.
5. Monitor project progress through field visit, offer feedback and keep regular communication with related field staff.
6. Track project’s output and outcome level results on the periodic basis in close coordination with project’s implementing team.
7. Attend, participate and provide necessary inputs for preparation of and during project meeting, Workshops and trainings.
8. Generate monthly reports highlighting activity progress, financial draws down, existing and developing risks to enable the implementation unit to take intervention measures timely.
9. Work closely with Project managers in production of quarterly progress reports.
10. Participate in evaluations and assessments. The Project Assistant may also serve as the evaluation team member of selected evaluations conducted under the Project.
11. Undertake any other project related tasks that may be assigned to him/her by Project Coordinator.

List of reports, schedule of deliverables, and period of performance.
Key Deliverables:
Key Results Performance Areas and Measures

S/No. Key Performance Area Performance Measures Target/Time frame

 

1.0 Tracking and Implementing M&E System    
1.1 Work with M&E Specialist Collaborate with the M&E specialist to implement and maintain an effective M&E system. Ongoing throughout the project.
1.2 Maintain reviews and records Keep records of all reviews of project-level M&E plans and work plans for each component/activity. Regularly updated and maintained throughout the project.
1.3 Develop and maintain risk registers Work with activity project managers to generate and update a risk register for project activities. Risk register updated regularly
2.0 Monitoring Project Activities    
2.1 Track planned activities Keep track of all planned activities outlined in the implementation plan. Ongoing and reviewed periodically.
2.2 Monitor project progress Conduct field visits to monitor project progress, provide feedback, and maintain communication with field staff. Regular field visits conducted as per project timelines.
2.3 Track project outputs and outcomes  

Monitor and report on project output and outcome results in collaboration with the implementing team.

Periodic tracking conducted quarterly.
3.0 Project Reporting and Documentation

 

   
3.1 Project Reporting and Documentation Produce monthly reports highlighting activity progress, financial drawdowns, and risks.  Monthly.
3.2 quarterly reports Work closely with project managers to produce quarterly progress reports. Quarterly.
4.0 Meetings, Workshops, and Trainings    
4.1 Participate in meetings and workshops Attend, participate, and provide inputs for project meetings, workshops, and trainings. As per schedule.
5.0 Project Evaluations and Assessments    
5.1 Conduct project evaluations Participate in evaluations and assessments, including serving as part of evaluation teams where required. Evaluations conducted at midterm and project completion.
6.0 Additional Tasks    
6.1 Undertake assigned tasks Perform any other project-related tasks as assigned by the Project Coordinator. As assigned during the project lifecycle.



Note: These indicators might be subject to change, in mutual agreement, from time to time, and as may be initiated by the Project Coordinator. Further the Actual ratings/scores shall be agreed upon with the Project Coordinator within the first six months from the appointment date.

Time Frame and Duration:

This is a full-time position on the project with approbation period of Six (6) months. The service is initially for a period of two (2) years but is subject to renewal based on satisfactory performance and project demands.

Subject to the selection process, the successful candidate is expected to commence work immediately.

Required Qualifications and Experience:
• Grade 12 School Certificate
• Minimum of bachelor’s degree in Civil Engineering, or any other related field.
• At least 1 year of experience as an intern in a project implementation environment.
• Willingness to undertake regular field visits in different conditions is required.
• Good knowledge of concepts and framework for monitoring and Evaluation and Result
Measurement. Both written and spoken in English is essential.
• Familiarity with the relevant Government procedures and regulations.
• Good computer skills in Word, Excel, PowerPoint email and the internet.
• Good interpersonal relations.
• Female graduate applicants have an added advantage

Applications
Applicants who meet the above requirements should submit their application and certified copies of their certificates to the Permanent Secretary, Ministry of Infrastructure, Housing and Urban Development, P.O BOX 50235, Lusaka, Zambia.



Work Hours: 8


Experience in Months: 12

Level of Education:
Bachelor Degree

Job application procedure

Interested candidates, please click here to apply


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QUICK ALERT SUBSCRIPTION

Job Info
Job Category: Government jobs in Zambia
Job Type: Full-time
Deadline of this Job: Wednesday, December 18 2024
Duty Station: Lusaka
Posted: 11-12-2024
No of Jobs: 1
Start Publishing: 11-12-2024
Stop Publishing (Put date of 2030): 11-12-2077
Apply Now

Caution: Never Pay Money in a Recruitment Process.

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  • SELECT * FROM `icop0_rstbox` WHERE `id` = 39118μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT * FROM `icop0_rstbox` WHERE `id` = 40102μs1.97KB/administrator/components/com_rstbox/EngageBox/Box.php:242Copy
  • SELECT `a`.`menutype`,`a`.`title` FROM `icop0_menu_types` AS `a` WHERE `a`.`client_id` = 0129μs1.19KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:138Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'mainmenu' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft400μs1.8KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'distribution-channels' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft192μs1.17KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT m.id, m.alias, m.path AS route, m.level, m.parent_id FROM icop0_menu AS m WHERE m.menutype = 'categories-list' AND m.parent_id > 0 AND m.client_id = 0 AND m.published >= 0 ORDER BY m.lft328μs2.3KB/libraries/gantry5/src/classes/Gantry/Framework/Menu.php:791Copy
  • SELECT * FROM icop0_jmap_metainfo WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Project-Assistant-job-at-Ministry-of-Infrastructure,-Housing-and-Urban-Development-69978' AND `published` = 1126μs9.2KB/plugins/system/jmap/jmap.php:818Copy
  • SELECT * FROM icop0_jmap_canonicals WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Project-Assistant-job-at-Ministry-of-Infrastructure,-Housing-and-Urban-Development-69978'196μs960B/plugins/system/jmap/jmap.php:920Copy
  • SELECT * FROM icop0_acym_configuration232μs4.88KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_list WHERE type = 'standard'148μs2.3KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_field120μs2.33KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_form WHERE active = 1 AND type != 'shortcode'100μs1.2KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT SUM(CASE WHEN `a`.`next_execution` <= :now THEN 1 ELSE 0 END) AS due_count,SUM(CASE WHEN `a`.`locked` IS NULL THEN 0 ELSE 1 END) AS locked_count FROM `icop0_scheduler_tasks` AS `a` WHERE `a`.`state` = 1130μs1.68KBParams/administrator/components/com_scheduler/src/Model/TasksModel.php:466Copy
  • SELECT * FROM `icop0_extensions` WHERE `element` = 'com_gsd' AND `type` = 'component'155μs3.78KB/plugins/system/nrframework/NRFramework/Extension.php:160Copy
  • SHOW FULL COLUMNS FROM `icop0_gsd_config`217μs1.92KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_gsd_config` WHERE `name` = 'config'98μs912B/libraries/src/Table/Table.php:755Copy
  • SELECT a.* FROM icop0_gsd a WHERE a.state = 1 AND a.plugin = 'menus' AND a.appview IN ('menus','*') ORDER BY a.id desc197μs2.08KB/libraries/src/MVC/Model/BaseDatabaseModel.php:166Copy
  • SHOW FULL COLUMNS FROM `icop0_users`273μs2.2KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:625Copy
  • SELECT * FROM `icop0_users` WHERE `id` = :userid142μs4.41KBParams/libraries/src/Table/User.php:104Copy
  • SELECT `g`.`id`,`g`.`title` FROM `icop0_usergroups` AS `g` INNER JOIN `icop0_user_usergroup_map` AS `m` ON `m`.`group_id` = `g`.`id` WHERE `m`.`user_id` = :muserid161μs1.68KBParams/libraries/src/Table/User.php:132Copy
  • SELECT * FROM icop0_jmap_headings WHERE `linkurl` = 'https://www.greatzambiajobs.com/jobs/job-detail/job-Project-Assistant-job-at-Ministry-of-Infrastructure,-Housing-and-Urban-Development-69978'126μs1.05KB/plugins/system/jmap/jmap.php:1135Copy
  • SELECT `original_text`, `target_text`, `original_text_regex`, `target_text_regex` FROM `icop0_jmap_text_replacements` WHERE `published` = 169μs1008B/plugins/system/jmap/jmap.php:508Copy
  • SELECT `value` FROM icop0_acym_configuration WHERE `name` LIKE "%regacy" OR `name` LIKE "%\_sub"339μs856B/plugins/system/acymtriggers/acymtriggers.php:430Copy
  • SHOW TABLES1.05ms8.82KB/libraries/vendor/joomla/database/src/Mysqli/MysqliDriver.php:678Copy
  • SELECT * FROM icop0_acym_plugin110μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT * FROM icop0_acym_plugin77μs2.14KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT `groups`.*, `groups`.title AS text, `groups`.id AS `value` FROM icop0_usergroups AS `groups`145μs1.36KB/administrator/components/com_acym/libraries/joomla/database.php:36Copy
  • SELECT configvalue FROM `icop0_js_job_config` WHERE configname = 'company_seo'122μs856B/components/com_jsjobs/models/configurations.php:103Copy
  • SELECT * FROM `icop0_js_job_config` WHERE configfor = 'jobsharing'249μs1.02KB/components/com_jsjobs/models/configurations.php:82Copy
  • SELECT name AS col FROM `icop0_js_job_companies` WHERE id = 488590μs856B/components/com_jsjobs/models/company.php:1832Copy
  • SELECT `session_id` FROM `icop0_session` WHERE `session_id` = ?91μs1.63KBParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:291Copy
  • UPDATE `icop0_session` SET `data` = ? , `time` = ? WHERE `session_id` = ?485μs912BParams/libraries/vendor/joomla/session/src/Handler/DatabaseHandler.php:318Copy