Summary
Date Posted: Friday, July 28 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
To coordinate front-desk activities, first point of contact for all visitors and guests at the company premises with duties that include offering administrative support across the organization.

Job Specifications
• Responsible for taking in-coming and out-going telephone calls and messages
• Sort incoming mail, faxes, and courier deliveries for distribution to appropriate persons.
• Performing general office duties and secretarial tasks.
• Maintenance of Reception and guest areas
• Greeting and receiving all company visitors in a professional and friendly manner.
• Attend to general phone inquiries in a professional and courteous manner.
• Respond to general information requests with the accurate information.
• Dispatch, receipt and delivery of office documents
• Preparation and maintenance of courier delivery records
• Assisting in the supervision of office assistants
• Assisting in the maintenance of the building cleanliness and property maintenance
• Assisting with the building security and adherence to company safety procedures and policies
• Assisting with Administrative tasks as delegated by supervisors
• Assisting with raising of requisitions.

Minimum Entry Requirements
• Minimum diploma in Business Administration or related field with proven experience as Receptionist.
• Full Grade Twelve Certificate
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping
• Problem solving and analytical skills
• At least three (3) years of relevant experience
• Excellent customer service skills and phone etiquette
• Proficiency in MS Office
• Knowledge of operation of standard office equipment

Other Skills And Attributes
• Proactive, resourceful and results-oriented
• Professional demeanour
• Good communication skills with working knowledge of some local languages
• Good spoken and written English.

Work Hours: 8

Experience in Months: 36

Level of Education: Postgraduate Degree

Job application procedure
• Suitable candidates must send their applications, attaching their current CVs and professional/academic certificates, to careers@bayport.co.zm. 
The closing date for receiving applications is Thursday 28th July 2023. Only shortlisted candidates will be contacted

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