Receptionist job at Fidelity Labour Consultants Limited

Vacancy title:
Receptionist

[ Type: FULL TIME , Industry: Consulting , Category: Customer Service ]

Jobs at:

Fidelity Labour Consultants Limited

Deadline of this Job:
29 October 2021  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Summary
Date Posted: Wednesday, October 20, 2021 , Base Salary: Not Disclosed


JOB DETAILS:
Receptionist
Location: Lusaka
Supervisor: Administration Manager

Duties and Responsibilities
• Answer the telephones and make outgoing calls for all staff in an appropriate, clear and friendly manner.
• Receptionist shall record and relay messages for all staff. He/she shall forward calls, greet and direct office visitors, receive and send correspondence, operates fax machine and keeps fax log for all office correspondence.
• Perform tasks such as making needed arrangements for services for telephone and e-mail.
• Analyzing telephone bills on a monthly basis and reconcile with Finance Unit
• Recording all incoming invoices in the Invoice register, updating cheque register and distribution of cheques to vendors, and ensuring that receipts are retained and submitted to Finance in a timely manner.
• Making conference room bookings for meetings on the Outlook calendar and setting up of the conference room for meetings.
• Assist in typing, word processing, and general administrative support activities for the administrative team and other groups as assigned.
• Ensure cleanliness of front office space.
• Maintain a neat professional appearance and polite demeanor as prescribed by professional and local standards.
• Performs other duties as assigned.

Qualifications and Requirements:
• Diploma/ Degree in Management, Business Administration with minimum 3 years’ experience
• Experience in secretarial services, preferably in a multi-cultural environment will a plus
• Excellent verbal and written English with the ability to communicate courteously and effectively.
• Ability to work independently and handle multiple tasks
• Skilled at computer word processing (Word, Excel) and spreadsheet applications; ability and aptitude to learn additional computer skills.
• Working knowledge of switchboard/voice mail equipment and mail processes such as postage machine, DHL, etc.
• Training and/or experience in maintaining office filing systems
• Ability to get along with diverse personalities in an office setting

Job Experience: No Requirements

Work Hours: 8


Level of Education:
Associate Degree

 

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Job application procedure
Please send your application and CV to the undersigned not later than 29th October 2021 to info@fidelitylabour.com
Only shortlisted candidates will be contacted


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Job Info
Job Category: Customer Service jobs in Zambia
Job Type: Full-time
Deadline of this Job: 29 October 2021
Duty Station: Lusaka
Posted: 20-10-2021
No of Jobs: 1
Start Publishing: 20-10-2021
Stop Publishing (Put date of 2030): 20-10-2065
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