Summary
Date Posted: Friday, December 02, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The Registrar’s job purpose is to Provide leadership to plan, organise and manage professional services and academic activities related to the records and registration, including serving as the official authorized keeper of the college’s student records, and all academic affairs.

Key Accountabilities/Primary Responsibilities
The registrar will work with the Human Resource and legal affairs on administrative functions of the college and will manage the college logistics and facilities.

Key Responsibilities
• Responsible for Collecting, recording, maintaining, and reporting of student records.
• Work with department heads, staff, and the director to devise registration schedules and procedures
• Coordinate dissemination of information on courses offered and procedures students are required to follow in order to obtain grade transcripts
• Direct and coordinate college registration activities
• Supervise the coordination and certification of all graduation applications.
• Provide leadership and oversight to develop appropriate recommendations for the implementation of related ICT application in support of enhanced services
• Research, analyse and resolve student’s disputes and relate to records and registration.
• Direct compilation of information such as class schedules and graduation requirements for publication in college notices and bulletins
• Provide guidance in the development of policies governing the acceptance of transfer of credits from other institutions
• Plans and supervises systems development and analysis related to registration and student records systems
• Advises the director , the principal and heads of departments on college policies, procedures and programs to enable them make decision affecting the college and the staff
• Prepares college adverts for submission to the director for approval for placement in the media
• Deals with industrial relations matters to ensure that warm industrial relations exist among the college management, staff and students.
• Maintains and updates student records system in accordance with the policies of the college and Admissions office.
• Develops Annual College registration and Academic Calendar
• Provides Academic departments with students data including class schedules, grades and transcripts and other resource information.
• Acts as liaison for college with College staff, administrators, parents and students
• Secretary to College Board ( Board of Studies)

Education Leadership and Strategy
• To lead the College in developing and implementing its academic plan for excellence and education and the achievement of agreed departmental performance targets including finance and research grants and tuition fee income.
• To be accountable for matters relating to the admission, recruitment, education and welfare of students.

Special Requirements
Ability to establish and maintain effective working relationships with departments, staff, students, and community members, and to effectively deal with potential public relations problems courteously and tactfully

Knowledge, skills, qualifications and experience required for this role
• Bachelor’s Degree in Human Resource Management/Business Administration
• 5 years working experience in a Similar Position at some Higher Institutions of Learning.
• Must be a Full Member of the Zambia Institute of Human Resources Management,
• Must have thorough knowledge and understanding of employment legislations and best practices;

Competencies required for this role
• Ability to communicate effectively in English, both orally and in writing;
• Knowledge of academic student record keeping in a setting of higher education.
• Knowledge and ability to work with online student records and registration systems.
• Proven qualifications of leadership, accuracy, initiative, and organization.


Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
To apply kindly write to the Director Administration and Human Resources through the following email wisephiri@yahoo.com. 

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