REGISTRATION OF VENDORS FOR PERIOD 2024 – 2026

Oxfam is a global movement of people who are fighting inequality to end poverty and injustice. Across regions, from the local to the global, we work with people to bring change that lasts. Our work is grounded in the commitment to the universality of human rights. Driven by diversity and founding our asks in evidence and experience, we take sides against poverty and injustice everywhere. Feminist approaches guide all.

OXFAM SAF Zambia Office is seeking applications from qualified and interested companies to register as suppliers in the lots listed below for the period April 2024 to March 2026.

Interested companies should submit their Expression of interest (EOI) which should include:

Lot 1: Transport and Travel (Courier, Freight, passenger travel, passenger vehicles, vehicle hire, vehicle maintenance, vehicle parts and accessories)

Lot 2: Security Services (alarm systems/ radio, guards)

Lot 3: Hospitality Services, Conference Facilities, and Accommodation Facilities (Lodges and Hotels)

Lot 4: Consultancy Services

Lot 5: Office Cleaning and Sanitary Services

Lot 6:  Travel Agency (Local and International Air Travel

Lot 7: Stationery Supply

Lot 8: Shelter and Construction (Construction Service and Construction Design, Emergency Shelter, Masonry and construction materials, Metalwork, Painting and Decorating, Timber and Carpentry)

Lot 9: Furniture and Homeware

Lot 10: Printing and Media (Advertising, Graphic Design, Photography, Publications and Translation)

Lot 11: Communication and IT (Audio equipment, Communication Services, Computers and Accessories, Maintenance, Network, Printers and Scanners and Copiers, Satellite)

Lot 12: Solar systems (Supply, Design, Installations, Maintenance and Repairs)

Lot 13: Insurance services

Lot 14: Clearance agencies

Lot 15: Footwear, Clothing and Luggage (Bags or Holdalls, Clothing, Footwear, Overalls or Coveralls, Sewing)

Lot 16: Electrical Installations & Repairs, Plumbing and Building Maintenance

Lot 17: Education and Training (Adult Education, Vocational Training, Staff Training)

Lot 18: Farming services and inputs (Agriculture, Livestock, Veterinary)

Lot 19: (Cleaning, Fire Prevention and Protection, and Fighting, Medical, Personal Hygiene, Personal Safety, Security and Surveillance)

Lot 20: Power (Cables and distribution, fuels and Lubricants, maintenance, Parts and accessories, generators, Storage and Batteries)

Lot 21: Food and Drink

Lot 22: Tools, Hardware, and Fixings (Hand Tools, Hardware, Nails and Screws, Power Tools)

Lot 23: Water and Sanitation (Drilling, Fittings, Pumps and spares, Sanitation Equipment, Water Distribution, Water Storage, Water Testing, Water Treatment)

Lot 24: Audit Services

Lot 25: Rapporteur Services

Requirements / Selection Criteria

To be eligible, applicants must attach the following documents to support their application:

1. Cover letter (expressing interest and specifying category applied for), Company Profile clearly stating physical address, phone number and email address,
2. Recent and current trade references (at least three) with proof of work done in the last 12 months,
3. Certificate of Incorporation,
4. Membership certificates with relevant regulatory bodies,
5. Valid practicing License from \pensions and Insurance Authority (for Insurance Companies)
6. VAT Registration and valid Tax clearance certificates from Zambia Revenue Authority,
7. Payment terms – preferably 14 – 30 days after delivery or service provision.

For all IT related goods and services, applicants should show proof of being accredited as either Support Centre’s or solution providers for companies such as Microsoft, HP, Dell, APC, Lenovo etc.

Terms and Conditions

1. All suppliers that are currently supplying goods/services to OXFAM must re-apply with all documentation attached as mentioned above.
2. Interested vendors / suppliers should submit electronic copies with clearly labeled Lot number / Categories in the email subject to ZambiaLogistics@oxfam.org.uk.
3. Only successful organizations will be notified after preliminary evaluation and due diligence / site visits will be conducted by Oxfam Bid Committee.
4. All clarifications must be directed to ZambiaLogistics@oxfam.org.uk not later than 22nd December 2023.

The closing date of submission of applications is Friday 28^th December2023, at 17:00hrs CAT. Any submissions made after this date will not be considered.