Vacancy title:
Senior Officer Finance and Administration

Jobs at:
Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ

Deadline of this Job:
17th October 2018

Duty Station:
Kigali, Rwanda

Summary
Date Posted: 28th September 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time

About the Company

JOB DETAILS:

Vacancy Announcement

Senior Officer Finance and Administration for Decentralisation and Good Governance Program (DGG)

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Decentralization and Good Governance, Economic Development and Employment Promotion, Energy and ICT.

GIZ Rwanda is searching for a candidate for the position of Senior Officer Finance and Administration for Decentralisation and Good Governance Program (DGG).

Responsibilities

The Senior Officer is responsible for

• Supporting the Head of Program in financial, procurement and administrative management of the program
• Preparing of program budget planning with Head of Program and Component Leaders
• Monitoring of all program expenses in accordance with the budget
• Managing and monitoring of monthly accounting and financial plans and exchanging the results with the Senior Program Management
• Preparing of all type of contracts in coordination with country office and head office in Germany
• Financial management of local subsidies / financial agreements with partner organizations
• Training of partner organizations in budgeting and financial management and reporting
• Supervising all support and administrative staff at the program
• Ensuring that financial and administrative regulations, including filing in DMS (Documents Management System), are complied with
• Preparing of audits and internal controls
  

The Senior Officer performs the following tasks:

Tasks

Supervisory responsibilities

• Responsible for the assigned business areas, orders, and measures in the group and for managing all staff members who report to her /him
• Managing staff in accordance with management principles and guidelines to promote a sense of corporate identity, enabling employees to carry out tasks independently and creates scope for creativity and innovation
• Ensuring compliance with GIZ procedures concerning the program activities
• Responsible for monitoring and managing staff and ensuring that they provide cost-effective services according to GIZ O&R (Orientation and Rules) and the compliance code of conduct
• Carrying out the annual staff assessment and development talk for staff members who report to him/her
  

Coordination

• Ensuring that information is exchanged between program staff, partners and other institutions
• Accompanying team members to meetings with partners when contractual matters are discussed
• Organising administration team meetings and informing her/his staff on all important project matters discussed in the management team meeting.
  

Administration

• Securing diligence in all administrative tasks
• Maintaining the inventory list up to date and manages the inventory values
• Training and supervising her /his staff in O&R (Orientation and Rules) and ensures a well-functioning administrative team
• Securing smooth procurement processes according to the guidelines and assist the staff in maintaining stock records.
• Ensuring that all Contracts are filed in line with GIZ’s filing rules
• Managing confidential files, specifically in the areas of personnel and finance
  

Finance and accounting

• Helping the Project Management Team (MT) to prepare programme budget planning
• Helping the Project Management Team to monitor expenses in accordance with the budget
• Managing and monitoring the monthly accounting and financial plans
• Preparing the initiation of contracts with country office and head-quarters and following -up regularly about the status of the contract preparation process while using GIZ Tools
• Following -up of contract payments (Local subsidy contract, consultancy contract, etc.)
• Checking requests for funds before release
  

Other duties/additional tasks

• Performing other duties and tasks at the request of management
  

Required qualifications, competencies and experience

Qualifications

• At least a Bachelor’s degree in accounting, management, finance or business administration or in another area that is related thereto, with a focus on management
  

Professional experience

• Minimum 5-year professional experience in a similar or comparable position
  

Other knowledge, additional competencies

• Very good working knowledge of Information and communication technologies.
• A proven track record in a managerial position
• Fluent written and oral knowledge of the English language, a working knowledge of French and the German language would constitute an additional asset