Summary
Date Posted: Monday, February 10 2025, Base Salary: Not Disclosed

JOB DETAILS:
Excellence Skills Corporation Limited, a leading recruitment firm in Zambia, is hiring on behalf of a well-established and reputable company based in Kitwe, Zambia. The company specializes in personal protective equipment (PPE), engineering works, spares, consumables, logistics, mining support services, and general supply.
We are seeking a highly organized and detail-oriented Stores & Inventory Officer to manage warehouse operations, inventory accuracy, and materials management to ensure seamless business operations.

Key Responsibilities
1. Receiving & Inspection of Materials
• Supervise receiving and quality inspection of incoming goods.
• Verify received stock against purchase orders and invoices for accuracy.
• Identify and report damaged or incorrect deliveries for resolution.
• Maintain detailed records of received goods and coordinate with procurement for any discrepancies.
2. Inventory Management & Control
• Implement and maintain inventory control systems to ensure accurate stock records.
• Conduct regular stock counts and reconciliations to maintain inventory accuracy.
• Monitor stock levels to prevent overstocking, shortages, or wastage.
• Identify slow-moving or obsolete stock and recommend appropriate actions.
• Develop and implement inventory forecasting techniques to improve demand planning.
3. Storage & Warehouse Organization
• Manage warehouse layout, space utilization, and organization for efficiency.
• Ensure proper labelling, categorization, and storage of materials, including PPE, spares, and consumables.
• Maintain a safe, clean, and compliant warehouse environment in accordance with company policies.
• Develop and enforce best practices for warehouse efficiency and safety.
4. Order Processing & Dispatch
• Oversee picking, packing, and dispatch of materials to meet client and internal department requests.
• Ensure timely and accurate fulfilment of orders.
• Coordinate with logistics teams for smooth transportation and delivery of goods.
• Maintain proper documentation for dispatched items, ensuring proper tracking and accountability.
5. Compliance & Risk Management
• Ensure strict adherence to Zambian procurement laws, company policies, and industry safety standards.
• Implement security measures to protect inventory from theft, damage, or loss.
• Conduct risk assessments for warehouse operations and develop mitigation strategies.
• Ensure staff adherence to safety protocols and participate in compliance audits.
6. Supplier & Vendor Coordination
• Work closely with suppliers to ensure timely delivery and resolve discrepancies.
• Maintain strong vendor relationships to ensure reliable supply chains.
• Assist in evaluating supplier performance and recommend improvements.
7. Reporting & Documentation
• Maintain accurate records of inventory transactions, including receipts, issues, adjustments, and audits.
• Prepare inventory reports to support procurement planning and decision-making.
• Develop and maintain key performance indicators (KPIs) for inventory control and warehouse management.
8. Process Improvement & Technology Integration
• Identify and implement process improvements to enhance warehouse and inventory efficiency.
• Utilize inventory management systems and ERP software to streamline operations and reporting.
• Recommend and oversee the implementation of automated inventory tracking solutions.
9. Team Coordination
• Train and mentor other warehouse and inventory staff to enhance efficiency and safety.
• Foster a culture of teamwork, accountability, and continuous improvement.
• Establish clear operational goals and ensure alignment with company objectives.

Qualifications & Experience
• Grade 12 Certificate.
• Diploma in Procurement, Supply Chain Management, Logistics, or a related field.
• Minimum of 1 year of relevant work experience in stores or inventory management.
• Proficiency in inventory management software and Microsoft Office Suite.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Knowledge of safety regulations and protocols in industrial settings.
• Experience with ERP systems and warehouse automation tools is an added advantage.

Work Hours: 8

Experience in Months: 12

Level of Education: Associate Degree

Job application procedure
Interested candidates meeting the above requirements should complete the application online by clicking on this link: https://forms.office.com/r/sMYVgxHNEC 
The deadline for applications is Thursday, 13th February 2025.
Only shortlisted candidates will be contacted.
Why Join Us?
• Opportunity to work with a reputable company.
• Gain experience in a fast-paced and essential industry.
• Career growth in supply chain, logistics, or procurement management with structured professional development opportunities.
• Be part of an innovative team that values efficiency and operational excellence.

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