Summary
Date Posted: Monday, December 09, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
  TOR – Study Coordinator 1
TERMS OF REFERENCE TITLE – Study Coordinator
REPORTS TO – Study Investigator of Record LOCATION – Lusaka. .

Job Responsibilities:
• Monitor indicators on a monthly basis and use results to adjust current work plan and inform future planning.
• Assist in timely submission of reports to the UNC IRB and UNZA BREC.
• Report safety clinical outcomes to IRB/ECs, sponsors and other relevant regulatory bodies as need in collaboration with the Investigator and clinical staff.
• Consult appropriate supervisors as necessary on any issues related to the accurate and successful implementation of the study.
• Organize the logistical aspects of the focus groups, interviews with stakeholders and key informants and discrete populations.
• Assist in the development and implementation of study Standard Operating Procedures.
• Keep a constant updated filing system in place for all study activities.
• Follow and adhere to the guidelines of Good Clinical Practices at all times.
• Maintain confidentiality of study data and privacy of participants at all times.
• Maintain blinding of study staff as needed.
Budget Management
• Help provide input for budget preparation.
• Monitor the budget, ensuring study budget is updated from time to time to reflect necessary changes and adjustments, e.g., based on cost increases, savings, or new requirements identified during the course of study implementation.
• Monitor expenses against current budget and ensuring program spending remains within budget limits.
• Work with the Finance department to ensure compliance with U.S. government and financial regulations and guidelines.
• Work together with the administrative support staff, help in preparing project requests to the finance department.
Program Reporting and Communication
• Prepare monthly work plans and budget updates.
• Prepare reports as required; ensuring accurate reporting, compliance with required formats, and good editing practices.
• Communicate goals, objectives, and activities clearly and consistently to the study team.
• Use good communication and interpersonal skills to help facilitate coordination and communication within the study and support teams
• Plan internal and external meetings, writes minutes, and sending them out for distribution.
• Help resolve disciplinary cases, disputes or disagreements within the study and communicating these with the administrative office and HR department if need arises.
Procurement and Inventory Systems
• Work together with the study investigators and administrative support staff, ensure the timely purchase of study supplies/equipment/services and other procurement related activities.
• Ensure study supplies are monitored and managed to avoid stock outs
• Ensure a proper inventory system for study supplies and equipment is in place
Data Quality Assurance and Quality Control
• Assist in standard data quality assurance and quality control of the database, including data and reports.
• Liaise with staff and data associates as needed to help manage data omissions or inaccuracies.

  Job Skills:
• Demonstrated leadership abilities
• Demonstrated experience in research activities and administrative support functions
• Must be organized and an independent worker
• Must have excellent, communication, problem solving, analytical, interpersonal and human relationship skills
• Must be proficient in Microsoft programs
• Able to organize and schedule multiple work-related tasks efficiently

  Job Qualifications:
• The job holder must have a minimum of a Bachelors Degree in a field related to public health/social
• At least 3 years’ clinical experience in adolescent and women’s health, including family planning, HIV prevention and treatment, STI prevention and treatment, and cervical cancer prevention
• Active registration with the Health Professions Council of Zambia
• Minimum experience of five years of team/program management work
• Familiarity with the Cervical Cancer Prevention Program in Zambia

  Job Education Requirements:
• The job holder must have a minimum of a Bachelors Degree in a field related to public health/social

Job Experience Requirements:
• At least 3 years’ clinical experience in adolescent and women’s health, including family planning, HIV prevention and treatment, STI prevention and treatment, and cervical cancer prevention

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Job application procedure
To apply for this job email your details to ibp@franklincoveyzm.com  

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